For text, put the cursor over the first portion of the text, click and hold, then drag to the end of the text you want to copy. Alternatively, put the cursor at the beginning of the text, hold the 'Shift' key on your keyboard and then use your arrow keys to highlight the text you want. To delete a text box, click the text in the box, then press Delete on your keyboard. You can also link a text box to another text box to accommodate overflow text. See Link text boxes. A text box is an object that can be modified like most other objects; you can rotate it, change its border, fill it with a color, layer it with other objects, and more. Upload and Download Files. The basics on adding your content to Box. Stay Organized in Box. Mark, sort, and easily find your files. Work Together in Box.
For users with mobility or vision disabilities, keyboard shortcuts are an essential alternative to using a mouse.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.
In this topic
Frequently used shortcuts
This table provides the frequently used shortcuts in Word 2016 for Mac.
To do this | Press |
|---|---|
Undo the last action | + Z or Control + Z |
Cut selected text or graphics | + X or Control + X |
Copy selected text or graphics to the Clipboard | + C or Control + C |
Paste the Clipboard contents | + V or Control + V |
Choose the Go To command (Edit menu) | Option + + G |
Open the Spelling and Grammar dialog box | Option + + L |
Extend a selection | F8 |
Go to the next window | + Grave accent ( ` ) |
Choose the Save As command (File menu). | + Shift + S |
Copy selected text | Shift + F2 |
Change letters to uppercase, lowercase, or mixed case | Shift + F3 |
Find or Find and Replace | Control+F for Find; places the focus in the Search box Control+H for Find and Replace |
Print a document | + P or Control + P |
Move to the previous insertion point | Shift + F5 |
Go to the previous window | + Shift + ` |
Open the Thesaurus pane | Shift+ F7 |
Shrink a selection | Shift+ F8 |
Switch between a field code and its result | Shift + F9 |
Cut the selection to the Spike | + F3 |
Close the window | + F4 |
Expand or minimize the ribbon | Option + + R |
Edit a bookmark | + Shift + F5 |
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). | Option + F7 |
Look up selected text on the Internet | + Shift + L |
Get started
For the best experience using your keyboard with the ribbon, try switching your keyboard settings to All Controls, as follows:
Open System Preferences ( + Space, type system preference, and hit Enter).
Go to Keyboard Settings (type keyboard and hit Enter).
Go to Shortcuts (press Tab, then Right-arrow three times, and then Space).
Change the Full Keyboard Access setting from Text boxes and lists only to All Controls (Control + F7)
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. For more information about how to enable and use function keys without having to press Fn, see Use function key shortcuts later in this topic.
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
On the Apple menu, press System Preferences.
Click Keyboard.
Press the Shortcuts tab.
Click Mission Control.
Clear the check box for the keyboard shortcut that you want to use.
Move the cursor
To do this | Press |
|---|---|
Move one character to the left | Left arrow |
Move one character to the right | Right arrow |
Move one word to the left | Option + Left arrow |
Move one word to the right | Option + Right arrow |
Move one paragraph up | + Up arrow |
Move one paragraph down | + Down arrow |
Move one cell to the left (in a table) | Shift + Tab |
Move one cell to the right (in a table) | Tab |
Move up one line | Up arrow |
Move down one line | Down arrow |
Move to the end of a line | + Right arrow or End |
Move to the beginning of a line | + Left arrow or Home |
Move up one screen (scrolling) | Page Up |
Move down one screen (scrolling) | Page Down |
Move to the top of the next page | + Page Down |
Move to the top of the previous page | + Page Up |
To the end of a document | + End On a MacBook keyboard: |
To the beginning of a document | + Home On a MacBook keyboard: |
To the previous insertion point | Shift + F5 |
Select text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, + Right arrow moves the cursor to the next word, and + Shift + Right arrow selects the text from the cursor to the beginning of the next word.
To do this | Press |
|---|---|
Select multiple items not next to each other | Select the first item that you want, hold down , and then select any additional items |
Select one character to the right | Shift + Right arrow |
Select one character to the left | Shift + Left arrow |
Select one word to the right | Shift + Option + Right arrow |
Select one word to the left | Shift + Option + Left arrow |
Select to the end of a line | + Shift + Right arrow or Shift + End |
Select to the beginning of a line | + Shift + Left arrow or Shift + Home |
Select one line down | Shift + Down arrow |
Select one line up | Shift + Up arrow |
Select to the end of a paragraph | + Shift + Down arrow |
Select to the beginning of a paragraph | + Shift + Up arrow |
Select one screen down | Shift + Page Down |
Select one screen up | Shift + Page Up |
Select to the beginning of a document | + Shift + Home |
Select to the end of a document | + Shift + End |
Select to the end of a window | Option + + Shift + Page Down |
Select to select the entire document | + A |
Select to a vertical block of text | + Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode |
Select to a specific location in a document | F8 , and then use the arrow keys; press Esc to cancel selection mode |
Select text and graphics in a table
To do this | Press |
|---|---|
Select the next cell's contents | Tab |
Select the preceding cell's contents | Shift + Tab |
Extend a selection to adjacent cells | Hold down Shift and press an arrow key repeatedly |
Select a column | Click in the column's top or bottom cell. Hold down Shift and press the Up arrow or Down arrow key repeatedly |
Extend a selection (or block) | + Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode |
Reduce the selection size | Shift + F8 |
Select multiple cells, columns, or rows that are not next to each other | Select the first item that you want, hold down , and then select any additional items |
Extend a selection
To do this | Press |
|---|---|
Turn on extend mode | F8 In extended selection mode, clicking a location in the document extends the current selection to that location. |
Select the nearest character to the left | F8, Left arrow |
Select the nearest character to the right | F8, Right arrow |
Expand a selection | Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. |
Reduce the size of a selection | Shift + F8 |
Turn off extend mode | Esc |
Edit text and graphics
To do this | Press |
|---|---|
Copy text or graphics | + C or F3 |
Copy a style | + Shift + C |
Paste a style | + Shift + V |
Copy text or graphics to the Scrapbook | Control + Option + C |
Cut selected text to the clipboard | + X or F2 |
Move text or graphics | + X or F2 (then move the cursor and press + V or F4 ) |
Create AutoText | Option + F3 |
Insert AutoText | + Option + Shift + V |
Paste the Clipboard contents | + V or F4 |
Paste special | + Control + V |
Paste and match the formatting of the surrounding text | + Option + Shift + V |
Paste the Spike contents | + Shift + F3 |
Delete one character to the left | Delete |
Delete one word to the left | + Delete |
Delete one character to the right | or Clear |
Delete one word to the right | + |
Cut selected text to the Clipboard | + X or F2 |
Undo the last action | + Z |
Redo the last action | + Y |
Cut to the Spike | + F3 |
Drawing
To do this | Press |
|---|---|
Center a paragraph | + E |
Justify a paragraph | + J |
Left-align a paragraph | + L |
Right-align a paragraph | + R |
Indent a paragraph from the left | Control + Shift + M |
Remove a paragraph indent from the left | + Shift + M |
Create a hanging indent | + T |
Remove a hanging indent | + Shift + T |
Start AutoFormat | + Option + K |
Apply the Normal style | + Shift + N |
Apply the Heading 1 style | + Option + 1 |
Apply the Heading 2 style | + Option + 2 |
Apply the Heading 3 style | + Option + 3 |
Apply the List style when the cursor is at the beginning of a line | + Shift + L |
Insert a nonbreaking space | Option + Spacebar |
Set line spacing
To do this | Press |
|---|---|
Set lines as single-spaced | + 1 |
Set lines as double-spaced | + 2 |
Set lines as 1.5-line spacing | + 5 |
Add or remove one line of space directly preceding a paragraph | + 0 (zero) |
Format characters
To do this | Press |
|---|---|
Change the font | + Shift + F |
Increase the font size | + Shift + > |
Decrease the font size | + Shift + < |
Increase the font size by 1 point | + ] |
Decrease the font size by 1 point | + [ |
Change the formatting of characters (Font command, Format menu) | + D |
Change the case of letters | Shift + F3 |
Format in all capital letters | + Shift + A |
Apply bold formatting | + B |
Apply an underline | + U |
Underline words but not spaces | + Shift + W |
Double-underline text | + Shift + D |
Apply italic formatting | + I |
Format in all small capital letters | + Shift + K |
Apply subscript formatting (automatic spacing) | + Equal sign |
Apply superscript formatting (automatic spacing) | + Shift + Plus sign |
Apply strike-through formatting | + Shift + X |
Insert special characters
To do this | Press |
|---|---|
Insert an empty field | + F9 |
Insert a line break | Shift + Return |
Insert a page break | + Enter |
Insert a column break | + Shift + Return |
Insert a nonbreaking hyphen | + Shift + Hyphen |
Insert the copyright symbol | Option + G |
Insert the registered trademark symbol | Option + R |
Insert the trademark symbol | Option + 2 |
Insert an ellipsis | Option + Semicolon |
Work with fields
To do this | Press |
|---|---|
Insert a DATE field | Control + Shift + D |
Insert a LISTNUM field | + Option + Shift + L |
Insert a PAGE field | Control + Shift + P |
Insert a TIME field | Control + Shift + T |
Insert an empty field | + F9 |
Update selected fields | F9 |
Unlink a field | + Shift + F9 |
Switch between a field code and its result | Shift + F9 |
Switch between all field codes and their results | Option + F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | Option + Shift + F9 |
Go to the next field | F11 |
Go to the previous field | Shift + F11 |
Lock a field | + F11 |
Unlock a field | + Shift + F11 |
Outline a document
To do this | Press |
|---|---|
Promote a paragraph | Control + Shift + Left arrow |
Demote a paragraph | Control + Shift + Right arrow |
Demote to body text | + Shift + N |
Move selected paragraphs up This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Mission Control shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Mission Control, or choose – (minus sign) to turn it off. | Control + Shift + Up arrow |
Move selected paragraphs down This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Application windows shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Application windows, or choose – (minus sign) to turn it off. | Control + Shift + Down arrow |
Expand text under a heading | Control + Shift + Plus sign |
Collapse text under a heading | Control + Shift + Minus sign |
Expand all body text and headings or collapse all body text | Control + Shift + A |
Show the first line of body text or all body text | Control + Shift + L |
Show all headings with the specified heading level | Control + Shift +<Heading level> |
Review a document
To do this | Press |
|---|---|
Insert a comment | + Option + A |
Turn track changes on or off | + Shift + E |
Go to the beginning of a comment | Home |
Go to the end of a comment | End (The End key is not available on all keyboards) |
Go to the beginning of the list of comments when in the Reviewing Pane | + Home |
Go to the end of the list of comments when in the Reviewing Pane | + End |
Print a document
To do this | Press |
|---|---|
Move to the next cell | Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) |
Move to the preceding cell | Shift + Tab |
Move to the preceding or next row | Up arrow or Down arrow |
Move to the first cell in the row | Control + Home |
Move to the last cell in the row | Control + End |
Move to the first cell in the column | Control + Page Up |
Move to the last cell in the column | Control + Page Down |
Start a new paragraph | Return |
Add a new row at the bottom of the table | Tab at the end of the last row |
Add text before a table at the beginning of a document | Return at the beginning of the first cell |
Insert a row | + Control + I |
Text Box With Keyboard
Resize table columns
by using the ruler
To do this | Press the shortcut keys, andthen drag a column boundary |
|---|---|
Move a single column line Retain table width | Shift |
Equally resize all columns to the right Retain table width | + Shift |
Proportionally resize all columns to the right Retain table width |
Resize table columns directly in a table
Tips:
To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys.
To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.
To do this | Press the shortcut keys, andthen drag a column boundary |
|---|---|
Move a single column line Retain table width | No key |
Retain column sizes to the right Change table width | Shift |
Equally resize all columns to the right Retain table width | + Shift |
Proportionally resize all columns to the right Retain table width |
Insert paragraphs and tab characters in a table
To do this | Press |
|---|---|
Insert a new paragraph in a cell | Return |
Insert a Tab character in a cell | Option + Tab |
Use footnotes and endnotes
To do this | Press |
|---|---|
Insert a footnote | + Option + F |
Insert an endnote | + Option + E |
Right-to-left language features
Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:
Go to Apple > System Preferences > Keyboard.
On the Input Sources tab, select the language for which you want to enable shortcuts.
On the right side of the tab, select the check box for Enable keyboard shortcuts.
To switch | Press |
|---|---|
Paragraph direction to right to left | Control + + Left arrow |
Paragraph direction to left to right | Control + + Right arrow |
Use function key shortcuts
Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.
Change function key preferences with the mouse
On the Apple menu, press System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.
Function key shortcuts
To do this | Press |
|---|---|
Undo the last action | F1 |
Cut selected text or graphics | F2 |
Copy selected text or graphics to the clipboard | F3 |
Paste the Clipboard contents | F4 |
Choose the Go To command (Edit menu) | F5 |
Open the Spelling and Grammar dialog box | F7 |
Extend a selection | F8 |
Update selected fields. | F9 |
Go to the next window | + F6 |
Copy selected text | Shift + F2 |
Change letters to uppercase, lowercase, or mixed case | Shift + F3 |
Repeat a Find or Go To action | Shift + F4 or + Shift + F4 |
Move to the previous insertion point | Shift + F5 |
Open the Thesaurus pane | Shift+ F7 |
Shrink a selection | Shift+ F8 |
Switch between a field code and its result. | Shift + F9 |
Go to the previous field This keyboard shortcut conflicts with a default Mission Control key for Show Desktop. To use this Office keyboard shortcut, you must first change the Show Desktop shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Show Desktop, or choose – (minus sign) to turn it off. | Shift + F11 |
Cut the selection to the Spike | + F3 |
Close the window | + F4 |
Go to the next window | + F6 |
Insert an empty field | + F9 |
Lock a field | + F11 |
Insert the contents of the Spike | + Shift + F3 |
Edit a bookmark | + Shift + F5 |
Update linked information in a Word source document | + Shift + F7 |
Extend a selection as a block selection | + Shift + F8, an arrow key |
Unlink a field | + Shift + F9 |
Unlock a field | + Shift + F11 |
Create an AutoText entry | Option + F3 |
Find the next misspelling or grammatical error | Option + F7 |
Run a macro | Option + F8 |
Switch between all field codes and their results | Option + F9 |
Look up selected text on the Internet | + Shift + L |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | Option + Shift + F9 |
You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press + P the Print dialog box opens.
Notes:
Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.
The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.
The following list includes keyboard shortcuts for only the most common tasks. To list all Word commands and keyboard shortcuts, on the Tools menu, point to Macro, and then click Macros. On the Macros in pop-up menu, click Word commands, and then in the Macro name box, type ListCommands, click Run, and then select the options that you want.
In this topic
Function keys
Note: If you are using a MacBook, to use a function key, you must press the fn key (the lower left key on the keyboard) at the same time.
To | Press |
|---|---|
Undo the last action | F1 |
Cut text or graphics | F2 |
Copy text or graphics | F3 |
Paste the Clipboard contents | F4 |
Choose the Go To command (Edit menu) | F5 |
Go to the next pane or frame | F6 |
Choose the Spelling and Grammar command (Tools menu) | F7 |
Extend a selection This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. | F8 |
Update selected fields. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | F9 |
Go to the next field. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | F11 |
Choose the Save As command (File menu). | + SHIFT + S |
Copy text | SHIFT + F2 |
Change letters to upper, lower, or mixed case | SHIFT + F3 |
Repeat a Find or Go To action | SHIFT + F4 |
Move to the previous insertion point | SHIFT + F5 |
Go to the previous pane or frame | SHIFT + F6 |
Choose the Thesaurus command (Tools menu) | SHIFT + F7 |
Shrink a selection This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT + F8 |
Switch between a field code and its result. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT + F9 |
Display a shortcut menu. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT + F10 |
Go to the previous field. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT + F11 |
Cut to the Spike | + F3 |
Close the window | + F4 |
Go to the next window | + F6 |
Expand or minimize the ribbon | OPTION + + R |
Insert an empty field | + F9 |
Lock a field | + F11 |
Insert the contents of the Spike | + SHIFT + F3 |
Repeat a Find or Go To action | + SHIFT + F4 |
Edit a bookmark | + SHIFT + F5 |
Go to the previous window | + SHIFT + F6 |
Update linked information in a Word source document | + SHIFT + F7 |
Extend a selection or block (then press an arrow key) | + SHIFT + F8 |
Unlink a field | + SHIFT + F9 |
Unlock a field | + SHIFT + F11 |
Create an AutoText entry | OPTION + F3 |
Go to the next window | OPTION + F6 |
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). | OPTION + F7 |
Run a macro | OPTION + F8 |
Switch between all field codes and their results | OPTION + F9 |
Go to the previous window | OPTION + SHIFT + F6 |
Open the Dictionary | OPTION + SHIFT + F7 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | OPTION + SHIFT + F9 |
Moving the cursor
To move | Press |
|---|---|
One character to the left | LEFT ARROW |
One character to the right | RIGHT ARROW |
One word to the left | OPTION + LEFT ARROW |
One word to the right | OPTION + RIGHT ARROW |
One paragraph up | + UP ARROW |
One paragraph down | + DOWN ARROW |
One cell to the left (in a table) | SHIFT + TAB |
One cell to the right (in a table) | TAB |
Up one line | UP ARROW |
Down one line | DOWN ARROW |
To the end of a line | + RIGHT ARROW or END |
To the beginning of a line | + LEFT ARROW or HOME |
Up one screen (scrolling) | PAGE UP |
Down one screen (scrolling) | PAGE DOWN |
To the top of the next page | + PAGE DOWN + FN + DOWN ARROW (on a MacBook keyboard) |
To the top of the previous page | + PAGE UP + FN + UP ARROW (on a MacBook keyboard) |
To the end of a document | + END + FN + RIGHT ARROW (on a MacBook keyboard) |
To the beginning of a document | + HOME + FN + LEFT ARROW (on a MacBook keyboard) |
To the previous insertion point | SHIFT + F5 |
Selecting text and graphics
Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT . For example, + RIGHT ARROW moves the cursor to the next word, and + SHIFT + RIGHT ARROW selects the text from the cursor to the beginning of the next word.
To extend a selection | Press |
|---|---|
By selecting multiple items that are not next to each other | Select the first item that you want, hold down , and then select any additional items |
One character to the right | SHIFT + RIGHT ARROW |
One character to the left | SHIFT + LEFT ARROW |
One word to the right | SHIFT + OPTION + RIGHT ARROW |
One word to the left | SHIFT + OPTION + LEFT ARROW |
To the end of a line | + SHIFT + RIGHT ARROW or SHIFT + END |
To the beginning of a line | + SHIFT + LEFT ARROW or SHIFT + HOME |
One line down | SHIFT + DOWN ARROW |
One line up | SHIFT + UP ARROW |
To the end of a paragraph | + SHIFT + DOWN ARROW |
To the beginning of a paragraph | + SHIFT + UP ARROW |
One screen down | SHIFT + PAGE DOWN |
One screen up | SHIFT + PAGE UP |
To the beginning of a document | + SHIFT + HOME |
To the end of a document | + SHIFT + END |
To the end of a window | OPTION + + SHIFT + PAGE DOWN |
To select the entire document | + A |
To a vertical block of text | + SHIFT + F8 , and then use the arrow keys; press + PERIOD to cancel selection mode |
To a specific location in a document | F8 , and then use the arrow keys; press + PERIOD to cancel selection mode |
Selecting text and graphics in a table
To | Press |
|---|---|
Select the next cell's contents | TAB |
Select the preceding cell's contents | SHIFT + TAB |
Extend a selection to adjacent cells | Hold down SHIFT and press an arrow key repeatedly |
Select a column | Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly |
Extend a selection (or block) | + SHIFT + F8 , and then use the arrow keys; press + PERIOD to cancel selection mode |
Reduce the selection size | SHIFT + F8 |
Select multiple cells, columns, or rows that are not next to each other | Select the first item that you want, hold down , and then select any additional items |
Extending a selection
To | Press |
|---|---|
Turn extend mode on | F8 This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. |
Select the nearest character to the left | F8 , and then press LEFT ARROW |
Select the nearest character to the right | F8 , and then press RIGHT ARROW |
Expand a selection | Continue to press F8 to expand the selection to the entire word, sentence, paragraph, section, and so on. |
Reduce the size of a selection | SHIFT + F8 |
Turn extend mode off | + PERIOD |
Editing text and graphics
To | Press |
|---|---|
Copy text or graphics | + C or F3 |
Copy a style | + SHIFT + C |
Paste a style | + SHIFT + V |
Copy text or graphics to the Scrapbook | CONTROL + OPTION + C |
Move text or graphics | + X or F2 (then move the cursor and press + V or F4 ) |
Insert graphics using the Media Browser | + CONTROL + M |
Create AutoText | OPTION + F3 |
Insert AutoText | + OPTION + SHIFT + V |
Paste the Clipboard contents | + V or F4 |
Paste the selected clipping from the Scrapbook | CONTROL + OPTION + V |
Paste special | + CONTROL + C |
Paste and match the formatting of the surrounding text | + OPTION + SHIFT + V |
Paste to the Scrapbook | CONTROL + OPTION + V |
Paste the Spike contents | + SHIFT + F3 |
Delete one character to the left | DELETE |
Delete one word to the left | + DELETE |
Delete one character to the right | or CLEAR |
Delete one word to the right | + |
Cut selected text to the Clipboard | + X or F2 |
Undo the last action | + Z |
Cut to the Spike | + F3 |
Aligning and formatting paragraphs
To | Press |
|---|---|
Center a paragraph | + E |
Justify a paragraph | + J |
Left align a paragraph | + L |
Right align a paragraph | + R |
Indent a paragraph from the left | CONTROL + SHIFT + M |
Remove a paragraph indent from the left | + SHIFT + M |
Create a hanging indent | + T |
Remove a hanging indent | + SHIFT + T |
Start AutoFormat | + OPTION + K |
Apply the Normal style | + SHIFT + N |
Apply the Heading 1 style | + OPTION + 1 |
Apply the Heading 2 style | + OPTION + 2 |
Apply the Heading 3 style | + OPTION + 3 |
Apply the List style | + SHIFT + L |
Insert a nonbreaking space | OPTION + SPACEBAR |
Setting line spacing
To set line spacing to | Press |
|---|---|
Single-spaced lines | + 1 |
Double-spaced lines | + 2 |
1.5-line spacing | + 5 |
Add or remove one line of space directly preceding a paragraph | + 0 (zero) |
Formatting characters
To | Press |
|---|---|
Change the font | + SHIFT + F |
Increase the font size | + SHIFT + > |
Decrease the font size | + SHIFT + < |
Increase the font size by 1 point | + ] |
Decrease the font size by 1 point | + [ |
Change the formatting of characters (Font command, Format menu) | + D |
Change the case of letters | SHIFT + F3 |
Format in all capital letters | + SHIFT + A |
Apply bold formatting | + B |
Apply an underline | + U |
Underline words but not spaces | + SHIFT + W |
Double-underline text | + SHIFT + D |
Apply italic formatting | + I |
Format in all small capital letters | + SHIFT + K |
Apply subscript formatting (automatic spacing) | + EQUAL SIGN |
Apply superscript formatting (automatic spacing) | + SHIFT + PLUS SIGN |
Remove manual character formatting | + SHIFT + Z |
Apply strike-through formatting | + SHIFT + X |
Inserting special characters
To insert | Press |
|---|---|
A field | + F9 |
A line break | SHIFT + RETURN |
A page break | SHIFT + ENTER |
A column break | + SHIFT + RETURN |
A nonbreaking hyphen | + SHIFT + HYPHEN |
The copyright symbol | OPTION + G |
The registered trademark symbol | OPTION + R |
The trademark symbol | OPTION + 2 |
An ellipsis | OPTION + SEMICOLON |
Inserting fields
To insert | Press |
|---|---|
A DATE field | CONTROL + SHIFT + D |
A LISTNUM field | + OPTION + SHIFT + L |
A PAGE field | CONTROL + SHIFT + P |
A TIME field | CONTROL + SHIFT + T |
An empty field | + F9 |
Working with fields
To | Press |
|---|---|
Update selected fields | F9 |
Unlink a field | + SHIFT + F9 |
Switch between a field code and its result | SHIFT + F9 |
Switch between all field codes and their results | OPTION + F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | OPTION + SHIFT + F9 |
Go to the next field | F11 |
Go to the previous field | SHIFT + F11 |
Lock a field | + F11 |
Unlock a field | + SHIFT + F11 |
Document outline
To | Press |
|---|---|
Promote a paragraph | CONTROL + SHIFT + LEFT ARROW |
Demote a paragraph | CONTROL + SHIFT + RIGHT ARROW |
Demote to body text | + SHIFT + N |
Move selected paragraphs up | CONTROL + SHIFT + UP ARROW |
Move selected paragraphs down | CONTROL + SHIFT + DOWN ARROW |
Expand text under a heading | CONTROL + SHIFT + PLUS SIGN |
Collapse text under a heading This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. | CONTROL + SHIFT + MINUS SIGN |
Expand all body text and headings or collapse all body text | CONTROL + SHIFT + A |
Show the first line of body text or all body text | CONTROL + SHIFT + L |
Show all headings with the specified heading level | CONTROL + SHIFT +<HEADING LEVEL> |
Reviewing documents
To | Press |
|---|---|
Insert a comment | + OPTION + A |
Turn track changes on or off | + SHIFT + E |
Go to the beginning of a comment | HOME |
Go to the end of a comment | END (The END key is not available on all keyboards) |
Go to the beginning of the list of comments when in the Reviewing Pane | + HOME |
Go to the end of the list of comments when in the Reviewing Pane | + END |
Printing documents
To | Press |
|---|---|
Move to the next cell | TAB (If the cursor is in the last cell of a table, pressing TAB adds a new row) |
Move to the preceding cell | SHIFT + TAB |
Move to the preceding or next row | UP ARROW or DOWN ARROW |
Move to the first cell in the row | CONTROL + HOME |
Move to the last cell in the row | CONTROL + END |
Move to the first cell in the column | CONTROL + PAGE UP |
Move to the last cell in the column | CONTROL + PAGE DOWN |
Start a new paragraph | RETURN |
Add a new row at the bottom of the table | TAB at the end of the last row |
Add text before a table at the beginning of a document | RETURN at the beginning of the first cell |
Insert a row | + CONTROL + I |
Resizing table columns using a ruler
To | Press the shortcut keys, and then drag a marker on the ruler |
|---|---|
Retain column sizes to the right Change table width | No key |
Move a single column line Retain table width | SHIFT |
Equally resize all columns to the right Retain table width | + SHIFT |
Proportionally resize all columns to the right Retain table width |
Resizing table columns directly in a table
Tips:
To display a column's measurements in the ruler when you resize the column, press OPTION with these shortcut keys.
To finely adjust a column width, turn off snap-to functionality by pressing OPTION with the shortcut keys.
To | Press the shortcut keys, andthen drag a column boundary |
|---|---|
Move a single column line Retain table width | No key |
Retain column sizes to the right Change table width | SHIFT |
Equally resize all columns to the right Retain table width | + SHIFT |
Proportionally resize all columns to the right Retain table width |
Inserting paragraphs and tab characters in a table
To insert | Press |
|---|---|
New paragraphs in a cell | RETURN |
Tab characters in a cell | OPTION + TAB |
Data merge
To use the following keyboard shortcuts, you must first set up a data merge.
To | Press |
|---|---|
Merge a document | CONTROL + SHIFT + N |
Edit a xmlns:friendlytitlelookup='urn:FriendlyTitleLookup' xmlns:hrefappend='urn:HrefExtensions'> Technical support for customers with disabilitiesMicrosoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. |
You can use keyboard shortcuts to quickly accomplish many tasks in Pages. To use a keyboard shortcut, press all the keys in the shortcut at the same time.
General
Action | Shortcut |
|---|---|
Start dictation | Press Fn twice |
Open the template chooser | Command-N |
Open the template chooser and show the Language pop-up menu | Option-Command-N |
Close the template chooser | Esc |
Open an existing document | Command-O |
Save a document | Command-S |
Save As | Option-Shift-Command-S |
Duplicate a document | Shift-Command-S |
Print a document | Command-P |
Open the Pages User Guide | Shift-Command-Question Mark (?) |
Close a window | Command-W |
Close all windows | Option-Command-W |
Minimize a window | Command-M |
Minimize all windows | Option-Command-M |
Enter full-screen view | Control-Command-F |
Zoom in | Command-Right Angle Bracket (>) |
Zoom out | Command-Left Angle Bracket (<) |
Zoom to selection | Shift-Command-0 |
Return to actual size | Command-0 |
Show or hide the tab bar | Shift-Command-T |
Show page thumbnails | Option-Command-P |
Show or hide the ruler | Command-R |
Open the Page Setup window | Shift-Command-P |
Show or hide layout boundaries | Shift-Command-L |
Show formatting characters (invisibles) | Shift-Command-I |
Choose a file to insert | Shift-Command-V |
Show the Colors window | Shift-Command-C |
Hide or show the toolbar | Option-Command-T |
Rearrange an item in the toolbar | Command-drag |
Remove an item from the toolbar | Command-drag away from the toolbar |
Hide or show sidebars on the right side of the Pages window | Option-Command-I |
Open the next tab in the sidebar | Control-Accent Grave (`) |
Open the previous tab in the sidebar | Shift-Control-Accent Grave (`) |
Hide Pages | Command-H |
Hide windows of other applications | Option-Command-H |
Undo the last action | Command-Z |
Redo the last action | Shift-Command-Z |
Open Pages preferences | Command-comma (,) |
Quit Pages | Command-Q |
Quit Pages and keep windows open | Option-Command-Q |
Move around within a document
Action | Shortcut |
|---|---|
Move one character to the left | Left Arrow |
Move one character to the right | Right Arrow |
Move one character backward (works for left-to-right and right-to-left text) | Control-B |
Move one character forward (works for left-to-right and right-to-left text) | Control-F |
Move to the line above | Up Arrow |
Move to the line below | Down Arrow |
Move to the beginning of the current or previous word | Control-Option-B |
Move to the left edge of the current word (works for left-to-right and right-to-left text) | Option-Left Arrow |
Move to the end of the current or next word | Control-Option-F |
Move to the right edge of the current word (works for left-to-right and right-to-left text) | Option-Right Arrow |
Move the insertion point to the beginning of the current text area (document, text box, shape, or table cell) | Command-Up Arrow |
Move the insertion point to the bottom of the current text area (document, text box, shape, or table cell) | Command-Down Arrow |
Move to the beginning of the paragraph | Control-A or Option-Up Arrow |
Move to the end of the paragraph | Control-E or Option-Down Arrow |
Move to the left edge of the current line | Command-Left Arrow |
Move to the right edge of the current line | Command-Right Arrow |
Scroll up one page without moving the insertion point | Fn-Up Arrow or Page Up |
Scroll down one page without moving the insertion point | Fn-Down Arrow or Page Down |
Scroll up one page and move the insertion point | Option-Page Up |
Scroll down one page and move the insertion point | Control-V or Option-Page Down |
Move to the beginning of the document without moving the insertion point | Home or Fn-Left Arrow |
Move to the end of the document without moving the insertion point | End or Fn-Right Arrow |
Center the insertion point in the center of the application window | Control-L |
Select text
Action | Shortcut |
|---|---|
Select one or more characters | Click in front of the first character and drag across the characters you want to select |
Select a word | Double-click the word |
Select a paragraph | Triple-click in the paragraph |
Select all objects and text | Command-A |
Deselect all objects and text | Shift-Command-A |
Extend the text selection | Click in the text, then Shift-click in another location in the text |
Extend the selection one character to the right | Shift-Right Arrow |
Extend the selection one character to the left | Shift-Left Arrow |
Extend the selection to the end of the current word, then to the end of subsequent words | Option-Shift-Right Arrow |
Extend the selection to the beginning of the current word | Option-Shift-Left Arrow |
Extend the selection to the end of the current line | Shift-Command-Right Arrow |
Extend the selection to the beginning of the current line | Shift-Command-Left Arrow |
Extend the selection to the line above | Shift-Up Arrow |
Extend the selection to the line below | Shift-Down Arrow |
Extend the selection to the beginning of the current paragraph | Option-Shift-Up Arrow |
Extend the selection to the end of the current paragraph | Option-Shift-Down Arrow |
Extend the selection to the beginning of the text | Shift-Command-Up Arrow or Shift-Home |
Extend the selection to the end of the text | Shift-Command-Down Arrow or Shift-End |
Select a bullet and its text | Click the bullet |
Move a bullet and its text, with its sub-bullets and text | Click the bullet and drag |
Format text
Action | Shortcut |
|---|---|
Show the Fonts window | Command-T |
Show the Colors window | Shift-Command-C |
Apply boldface to selected text | Command-B |
Apply italic to selected text | Command-I |
Apply underline to selected text | Command-U |
Delete the previous character or selection | Delete or Control-H |
Delete the next character or selection | Control-D or Forward Delete (not available on all keyboards) |
Delete the word before the insertion point | Option-Delete |
Delete the word after the insertion point | Option-Forward Delete (not available on all keyboards) |
Delete the text between the insertion point and the next paragraph break | Control-K |
Make the font size bigger | Command-Plus Sign (+) |
Make the font size smaller | Command-Minus Sign (-) |
Decrease (tighten) the space between selected characters | Option-Command-Left Bracket ([) |
Increase (loosen) the space between selected characters | Option-Command-Right Bracket (]) |
Make the text superscript | Control-Shift-Command-Plus Sign (+) |
Make the text subscript | Control-Command-Minus Sign (-) |
Insert an equation | Option-Command-E |
Align the text flush left | Command-Left Brace ({) |
Center the text | Command-Vertical Bar (|) |
Align the text flush right | Command-Right Brace (}) |
Align the text flush left and flush right (justify) | Option-Command-Vertical Bar (|) |
Decrease the indent level of a block of text or a list item | Command-Left Bracket ([) |
Increase the indent level of a block of text or a list item | Command-Right Bracket (]) |
Decrease the indent level of a list item | Shift-Tab |
Increase the indent level of a list item | Tab |
Turn text into a link | Command-K |
Add a bookmark | Option-Command-B |
Cut the selection | Command-X |
Copy the selection | Command-C |
Copy the paragraph style | Option-Command-C |
Paste the selection | Command-V |
Paste the paragraph style | Option-Command-V |
Paste and match the style of the destination text | Option-Shift-Command-V |
Copy the graphic style of text | Option-Command-C |
Paste the graphic style of text | Option-Command-V |
Add a range to (or remove it from) the selection | Shift-drag |
Insert a nonbreaking space | Option-Space bar |
Insert a line break (soft return) | Shift-Return |
Insert a paragraph break | Return |
Insert a new line after the insertion point | Control-O |
Insert a page break | Fn-Command-Return |
Enter special characters | Control-Command-Space bar |
Transpose the characters on either side of the insertion point | Control-T |
Add an EndNote bibliography | Shift-Option-Command-E |
Apply a paragraph, character, or list style using your own shortcut |
Find and delete text, use comments, and check spelling
Action | Shortcut |
|---|---|
Delete the previous character or selection | Delete |
Delete the next character or selection | Fn-Delete or Forward Delete (not available on all keyboards) |
Find | Command-F |
Find next (while in the Find window) | Command-G |
Find previous (while in the Find window) | Shift-Command-G |
Place the selected text in the Find & Replace text field | Command-E |
Replace text | Return |
Scroll the window to show the selected text or object | Command-J |
Hide the Find window | Esc |
Look up the word at the insertion point | Control-Command-D |
Display a list of words to complete the selected word | Option-Esc |
Check spelling and grammar | Command-Semicolon (;) |
Show the “Spelling and Grammar” window | Shift-Command-Colon (:) |
Highlight text | Shift-Command-H |
Open a new comment for the selected text, object, or table cell | Shift-Command-K |
Save a comment | Command-Return |
Show the next comment | Option-Command-K |
Show the previous comment | Option-Shift-Command-K |
Accept a change (when change tracking is on) | Option-Command-A |
Reject a change (when change tracking is on) | Option-Command-R |
Show or hide word count | Shift-Command-W |
Enter or exit edit master page view | Shift-Command-E |
Move, group, layer, and resize objects
Action | Shortcut |
|---|---|
Select all objects | Command-A |
Deselect all objects | Shift-Command-A |
Select objects by dragging | In page layout documents, drag from a blank part of the page around objects. Option-drag to select objects outward from the starting point. |
Scroll zoom | For Magic Mouse or a trackpad: Option-Command-scroll |
Add or remove objects from the selection | Command-drag |
Select the previous object on the page | Shift-Tab |
Select or deselect additional objects | Command-click or Shift-click |
Move selected objects | Drag |
Move the selected object one point | Press an arrow key |
Move the selected object ten points | Press Shift and an arrow key |
Move the selected object one screen pixel | Press an arrow key |
Move the selected object ten screen pixels | Press Shift and an arrow key |
Copy the graphic style | Option-Command-C |
Paste the graphic style | Option-Command-V |
Apply the shape style but not its text style | Option-click the shape style in the sidebar on the right side of the Pages window |
Send the selected object to the back | Shift-Command-B |
Send the selected object one layer back | Option-Shift-Command-B |
Bring the selected object to the front | Shift-Command-F |
Bring the selected object one layer forward | Option-Shift-Command-F |
Group selected objects | Option-Command-G |
Ungroup selected objects | Option-Shift-Command-G |
Select an object in a group | Double-click the object |
Select the next object in a group | Tab |
Select the previous object in a group | Shift-Tab |
End editing an object, then select the group | Select an object in the group, then press Command-Return |
Lock selected objects | Command-L |
Unlock selected objects | Option-Command-L |
Duplicate the object | Option-arrow key or Option-drag |
Constrain the movement of the object horizontally, vertically, or diagonally (45°) | Shift-drag |
Resize the object | Drag a selection handle |
Disable alignment guides while moving or resizing an object | Command-drag |
Resize the object from the center | Option-drag a selection handle |
Constrain the aspect ratio when resizing the object | Shift-drag a selection handle |
Constrain the aspect ratio when resizing the object from the center | Option-Shift-drag a selection handle |
Rotate the object | Command-drag a selection handle |
Rotate the object 45° | Press Shift while rotating |
Rotate the object around the opposite handle (instead of the center) | Option-Command-drag a selection handle |
Rotate the object 45° around the opposite handle (instead of the center) | Option-Shift-Command-drag a selection handle |
Mask or unmask the image | Shift-Command-M |
Hide image mask controls | Return, Enter, or double-click |
Show image mask controls | Double-click the masked image |
Open the shortcut menu for the selected item | Control-click the item |
Exit text editing and select the object | Command-Return |
Choose an object to insert | Shift-Command-V |
Define the selected text as a text placeholder | Control-Option-Command-T |
Define the image or movie as a media placeholder | Control-Option-Command-I |
Modify editable shapes
Move Text On Myspace
Action | Shortcut |
|---|---|
Make a custom shape editable | Double-click the edge of the shape |
Draw a custom shape with the Pen tool | Option-Shift-Command-P |
Move a point of an editable shape | Drag the point to another location |
Delete a point of an editable shape | Click the point, then press Delete on your keyboard |
Add a sharp point to an editable shape | Command-drag the midpoint of a line |
Add a smooth point to an editable shape | Drag the midpoint of a line |
Add a Bézier point to an editable shape | Option-drag the midpoint of a line |
Change a curve point of an editable shape into a corner point | Double-click the curved point |
Reshape the curve of a smooth point | Drag the line adjacent to the smooth point |
Reshape the curve of a Bézier point | Click a Bézier point and drag the control |
Work with tables
Action | Shortcut |
|---|---|
Add a row above the selected cells | Option-Up Arrow |
Add a row below the selected cells | Option-Down Arrow |
Add a column to the right of the selected cells | Option-Right Arrow |
Add a column to the left of the selected cells | Option-Left Arrow |
Insert a row at the bottom of the table | Option-Return |
Select an entire row or column | Click the table, then click the letter for the column or the number for the row |
Select additional rows | Shift-Up Arrow or Shift-Down Arrow |
Select additional columns | Shift-Right Arrow or Shift-Left Arrow |
Select additional cells | Shift-click |
Select only body cells in a row or column | Double-click the letter for the column or the number for the row |
Move the cell selection to the beginning of the next row | Select a cell in the rightmost column, then press Tab |
Stop the reordering of rows or columns | Press Esc while dragging |
Select a table from a cell selection | Command-Return |
Select all content in a table | Select a cell, then press Command-A |
Delete the selected table, or the contents of selected cells | Delete |
Replace the contents of the selected cell with the contents of the destination cell | Press a cell, then drag it to another cell |
Copy the contents of the selected cell into the destination cell | Press a cell, then Option-drag it to another cell |
Copy cell style | Option-Command-C |
Paste cell style | Option-Command-V |
Paste and preserve the style of the destination cell | Option-Shift-Command-V |
Extend the selection from the selected cell to the destination cell | Shift-click in the destination cell |
Select a cell | Click a cell in a selected table (double-click a cell in an unselected table) |
Add a cell to (or remove it from) the selection | Command-click a selected or unselected cell |
Begin text editing | Return or Enter (in a selected cell) |
Auto-align cell content | Option-Command-U |
Stop editing the cell and select the cell | Command-Return |
Stop editing the cell and select the table | Command-Return twice |
Move the selected table one point | Press an arrow key |
Move the selected table ten points | Press Shift and an arrow key |
Constrain the movement of the table horizontally, vertically, or diagonally (45°) | Shift-drag the table |
Resize all columns in a table proportionately | Select the table, then Shift-drag a resize handle |
Select the next cell to the left, right, up, or down | Press an arrow key (from a selected cell) |
Extend the cell selection by one cell | Press Shift and an arrow key (from a selected cell) |
Select the next cell | Tab |
Select the previous cell | Shift-Tab |
Insert a tab when editing text or a formula | Option-Tab |
Insert a line break (soft return) when editing text in a cell | Control-Return |
Insert a paragraph break (hard return) when editing text in a cell | Return |
Open the formula editor for the selected nonformula cell | Equal Sign (=) |
Open the formula editor for the cell containing a formula or formatted number | Double-click |
In the formula editor, commit changes | Return or Tab |
In the formula editor, discard changes | Esc |
Edit chart data
Action | Shortcut |
|---|---|
Show or hide the Chart Data editor | Shift-Command-D |
Complete a cell entry and move the selection down | Return |
Complete a cell entry and move the selection up | Shift-Return |
Complete a cell entry and move the selection to the right | Tab |
Complete a cell entry and move the selection to the left | Shift-Tab |
Move one character to the left or right | Press the Left Arrow or Right Arrow key |
Move to the beginning of text or to the end of text | Press the Up Arrow or Down Arrow key |
Move the chart legend one point | Select the legend, then press an arrow key |
Move the chart legend ten points | Select the legend, then hold down Shift and press an arrow key |
Create cell references in formulas
Myspace
Action | Shortcut |
|---|---|
Navigate to and select a single cell | Press Option and an arrow key |
Extend or shrink a selected cell reference | Press Option-Shift and an arrow key |
Navigate to and select the first or last cell in a row or column | Press Option-Command and an arrow key |
Change a selected cell reference back to text | Select a reference and press Option-Return |
Specify absolute and relative attributes of selected cell references | Press Command-K or Shift-Command-K to move forward or backward through options |
Specify absolute and relative attributes of the first and last cells of selected cell references | Press Option-Command-K or Option-Shift-Command-K to move forward or backward through options |