When you’re working on an academic paper, it's important to cite your references, give explanations, and make comments. Adding footnotes in Microsoft Word is easy on both Windows PC and Mac. Word automates the process so the numbering is always correct. Plus, if you make changes to the document, you don’t need to worry about the your footnotes' placement.
Instructions in this article apply to Word for Office 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word 2007. They also work with Word for Office 365 for Mac, Word 2019 for Mac, and Word 2016 for Mac.
Copy/Paste Footnotes in Word for Mac Workaround. Home > Logos 7 > Copy/Paste Footnotes in Word for Mac Workaround. Page 1 of 2 (34 items) 1 2 Next. Nothing happens. If I paste using cmd+V it only pastes the text - for a while it was pasting the footnotes under the paragraph, but now there is nothing. I am running Logos 7 and Word 2015.32. Sep 25, 2010 121 thoughts on “ Quick Fix: Large space before footnotes in MS Word ”. I don’t want to delete the separator, just close the huge gap between it and the text above it. Using Word for Mac 2011. I was in Word for Windows though, so I’m not sure of any differences in Mac. Justify Paragraphs for a Clean Finish but Avoid Wide Gaps in Text. I have Word 2011 for mac and can’t get this to work. Pscpress@gmail.com says. 2017 at 6:27 PM My problem is I had to break a justified paragraph in Word and continue it on the following text page (there is an illustration on the page between the split paragraph).
How to Insert Footnotes in Microsoft Word
Place the cursor in the text where you want the footnote mark located. You don't need to type the number. That is done automatically.
Select the References tab.
In the Footnotes group, choose Insert Footnote. This places the superscript number in the text and moves you to the bottom of the page.
You can return to your place in the document by double-clicking the number or symbol at the beginning of the footnote.
You can add footnotes in any order you want. Word automatically updates the numbering so that all the footnotes appear sequentially in the document.
How to Remove a Footnote in Microsoft Word
When you want to remove a footnote, just highlight its reference number in the text and press the Delete key. Microsoft Word will renumber the remaining footnotes automatically.
Footnote vs. Endnote
Microsoft Word is capable of generating both footnotes and endnotes. The only difference between the two is where they appear in the document. A footnote appears at the bottom of the page containing its reference number. Endnotes appear at the end of the document. To place an endnote, select Insert Endnote in the References tab.
You can convert a footnote to an endnote by right-clicking it at the bottom of the page and selecting Convert to Endnote. The process works both ways; you can convert an endnote by right-clicking it and selecting Convert to Footnote.
PC Keyboard Shortcuts for Footnotes and Endnotes
You can use the following Windows PC keyboard shortcuts to insert footnotes and endnotes in a Microsoft Word document:
- Press Alt+Ctrl+F to insert a footnote.
- Press Alt+Ctrl+D to insert an endnote.
How to Customize Footnotes and Endnotes
Once you've created your footnotes and endnotes, you can change their formatting and layout by following these steps:
Go to the References tab and select the More Options icon in the Footnotes section.
Select the options you want in the Footnote and Endnote box. You can choose between footnotes and endnotes, numbering format, custom marks and symbols, a starting number, and whether to apply the numbering to the whole document.
Sentences in a Word 2016 paragraph can stack as tight as a palette of plywood. Alternatively, you could choose to keep paragraphs all light and airy, like a soft, fluffy cake. Space can cushion above or below the paragraph. These paragraph air settings are illustrated here.
Commands to control paragraph spacing include the traditional line-spacing commands, as well as the Space Before and Space After commands. These commands are found in the Paragraph groups on both the Home and Layout tabs.
Setting the line spacing
To set the space between all lines in a paragraph, follow these steps:
Click the Home tab.
In the Paragraph group, click the Line Spacing command button.
A menu appears.
Choose a new line spacing value.
The line spacing is set for the current paragraph or all selected paragraphs. Word adds the extra space below each line of text.
Three keyboard shortcuts are available for the most common line spacing values:
To single-space, press Ctrl+1. Use this command to remove other line-spacing styles.
To double-space, press Ctrl+2. This setting formats the paragraph with one blank line below each line of text.
To use 1-1/2-space lines, press Ctrl+5. Yes, this keyboard shortcut is for 1.5 lines not 5 lines. Use the 5 key in the typewriter area of the computer keyboard. Pressing the 5 key on the numeric keypad activates the Select All command.
Text Word List
The Ctrl+0 (zero) keyboard shortcut applies Word’s default line spacing, which is 1.15. According to experts in white lab coats, that extra 0.15-sized chunk of space below each line adds to readability.
When you want text to stack up one line atop another line, such as when typing a return address, use the soft return at the end of a line: Press Shift+Enter.
Making space between paragraphs
To help separate one paragraph from another, you add space either before or after the paragraph. What you don’t do is to press Enter twice to end a paragraph. That’s extremely unprofessional and will cause rooms full of people to frown at you.
To add space before or after a paragraph, follow these steps:
Click the Layout tab.
In the Paragraph group, use the Before gizmo to add space before a paragraph of text or use the After gizmo to add space after the paragraph.
Measurements are made in points, the same measurement used for font size.
To create the effect of pressing the Enter key twice to end a paragraph, set the After value to a point size about two-thirds the size of the current font. As an example, for a 12-point font, an After value of 8 looks good.
The space you add before or after a paragraph becomes part of the paragraph format. Like other formats, it sticks with subsequent paragraphs you type or can be applied to a block of paragraphs.
Most of the time, space is added after a paragraph. You can add space before a paragraph, for example, to further separate text from a document heading or subhead
Images And Text Word 2016
Graphics designers prefer to insert more space between paragraphs when the first line of a paragraph isn’t indented, as in this book. When you indent the first line, it’s okay to have less spacing between paragraphs.