Shortcut For Select Text In Excel In Mac

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ALT + 0176 is keyboard Shortcut key to type degree symbol in Excel or to insert degree symbol in Excel. First, hold the ALT Key and without leaving it Press the digits 0176 i.e. Using the Numeric Keypad of your Keyboard.

Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.

Notes:

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.

In this topic

Frequently used shortcuts

This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this

Press

Paste

+ V
or
CONTROL + V

Copy

+ C
or
CONTROL + C

Clear

DELETE

Save

+ S
or
CONTROL + S

Undo

+ Z
or
CONTROL + Z

Redo

+ Y
or
CONTROL + Y
or
+ SHIFT+ Z

Cut

+ X
or
CONTROL + X

Bold

+ B
or
CONTROL + B

Print

+ P
or
CONTROL + P

Open Visual Basic

OPTION + F11

Fill Down

+ D
or
CONTROL + D

Fill Right

+ R
or
CONTROL + R

Insert cells

CONTROL + SHIFT + =

Delete cells

+ HYPHEN
or
CONTROL + HYPHEN

Calculate all open workbooks

+ =
or
F9

Close window

+ W
or
CONTROL + W

Quit Excel

+ Q

Display the Go To dialog box

CONTROL + G
or
F5

Display the Format Cells dialog box

+ 1
or
CONTROL + 1

Display the Replace dialog box

CONTROL + H
or
+ SHIFT + H

Paste Special

+ CONTROL + V
or
CONTROL + OPTION + V
or
+ OPTION + V

Underline

+ U

Italic

+ I
or
CONTROL + I

New blank workbook

+ N
or
CONTROL + N

New workbook from template

+ SHIFT + P

Display the Save As dialog box

+ SHIFT + S
or
F12

Display the Help window

F1
or
+ /

Select All

+ A
or
+ SHIFT + SPACEBAR

Add or remove a filter

+ SHIFT + F
or
CONTROL + SHIFT + L

Minimize or maximize the ribbon tabs

+ OPTION + R

Display the Open dialog box

+ O
or
CONTROL + O

Check spelling

F7

Open the thesaurus

SHIFT + F7

Display the Formula Builder

SHIFT + F3

Open the Define Name dialog box

+ F3

Open the Create names dialog box

+ SHIFT + F3

Insert a new sheet *

SHIFT + F11

Print

+ P
or
CONTROL + P

Print preview

+ P
or
CONTROL + P

Get started

Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

  1. On the Apple menu, press System Preferences.

  2. Press Keyboard.

  3. In the tabs, press Shortcuts.

  4. Click Mission Control.

  5. Clear the check box for the keyboard shortcut that you want to use.

Work in windows and dialogs

To do this

Press

Expand or minimize the ribbon

+ OPTION + R

Switch to full screen view

+ CONTROL + F

Switch to the next application

+ TAB

Switch to the previous application

+ SHIFT + TAB

Close the active workbook window

+ W

Copy the image of the screen and save it to
a Screen Shot file on your desktop.

+ SHIFT + 3

Minimize the active window

CONTROL + F9

Maximize or restore the active window

CONTROL + F10
or
+ F10

Hide Excel.

+ H

Move to the next box, option, control, or command

TAB

Move to the previous box, option, control, or command

SHIFT + TAB

Exit a dialog or cancel an action

ESC

Perform the action assigned to the default command button (the button with the bold outline, often the OK button)

RETURN

Cancel the command and close

ESC

Move and scroll in a sheet or workbook

To do this

Press

Move one cell up, down, left, or right

ARROW KEYS

Move to the edge of the current data region

+ ARROW KEY

Move to the beginning of the row

HOME
On a MacBook, press FN + LEFT ARROW

Move to the beginning of the sheet

CONTROL + HOME
On a MacBook, press CONTROL + FN + LEFT ARROW

Move to the last cell in use on the sheet

CONTROL + END
On a MacBook, press CONTROL + FN + RIGHT ARROW

Move down one screen

PAGE DOWN
On a MacBook, press FN + DOWN ARROW

Move up one screen

PAGE UP
On a MacBook, press FN + UP ARROW

Move one screen to the right

OPTION + PAGE DOWN
On a MacBook, press FN + OPTION + DOWN ARROW

Move one screen to the left

OPTION + PAGE UP
On a MacBook, press FN + OPTION + UP ARROW

Move to the next sheet in the workbook

CONTROL + PAGE DOWN
or
OPTION + RIGHT ARROW

Move to the previous sheet in the workbook

CONTROL + PAGE DOWN
or
OPTION + LEFT ARROW

Scroll to display the active cell

CONTROL + DELETE

Display the Go To dialog box

CONTROL + G

Display the Find dialog box

CONTROL + F
or
SHIFT + F5

Access search (when in a cell or when a cell is selected)

+ F

Move between unlocked cells on a protected sheet

TAB

Enter data on a sheet

To do this

Press

Edit the selected cell

F2

Complete a cell entry and move forward in the selection

RETURN

Start a new line in the same cell

CONTROL + OPTION + RETURN

Fill the selected cell range with the text that you type

+ RETURN
or
CONTROL + RETURN

Complete a cell entry and move up in the selection

SHIFT + RETURN

Complete a cell entry and move to the right in the selection

TAB

Complete a cell entry and move to the left in the selection

SHIFT + TAB

Cancel a cell entry

ESC

Delete the character to the left of the insertion point, or delete the selection

DELETE

Delete the character to the right of the insertion point, or delete the selection
Note: Some smaller keyboards do not have this key


On a MacBook, press FN + DELETE

Delete text to the end of the line
Note: Some smaller keyboards do not have this key

CONTROL +
On a MacBook, press CONTROL + FN + DELETE

Move one character up, down, left, or right

ARROW KEYS

Move to the beginning of the line

HOME
On a MacBook, press FN + LEFT ARROW

Insert a comment

SHIFT + F2

Open and edit a cell comment

SHIFT + F2

Fill down

CONTROL + D
or
+ D

Fill to the right

CONTROL + R
or
+ R

Define a name

CONTROL + L

Work in cells or the Formula bar

To do this

Press

Edit the selected cell

F2

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Complete a cell entry

RETURN

Enter a formula as an array formula

+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN

Cancel an entry in the cell or formula bar

ESC

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Insert a hyperlink

+ K
or
CONTROL + K

Edit the active cell and position the insertion point at the end of the line

CONTROL + U

Open the Formula Builder

SHIFT + F3

Calculate the active sheet

SHIFT + F9

Display a contextual menu

SHIFT + F10

Start a formula

=

Toggle the formula reference style between absolute, relative, and mixed

+ T
or
F4

Insert the AutoSum formula

+ SHIFT + T

Enter the date

CONTROL + SEMICOLON (;)

Enter the time

+ SEMICOLON (;)

Copy the value from the cell above the active cell into the cell or the formula bar

CONTROL + SHIFT + INCH MARK (')

Alternate between displaying cell values and displaying cell formulas

CONTROL + GRAVE ACCENT (`)

Copy a formula from the cell above the active cell into the cell or the formula bar

CONTROL + APOSTROPHE (')

Display the AutoComplete list

CONTROL + OPTION + DOWN ARROW

Define a name

CONTROL + L

Open the Smart Lookup pane

CONTROL + OPTION + + L

Format and edit data

To do this

Press

Edit the selected cell

F2

Create a table

+ T
or
CONTROL + T

Insert a line break in a cell

+ OPTION + RETURN
or
CONTROL + OPTION + RETURN

Insert special characters like symbols, including emoji

CONTROL + + SPACEBAR

Increase font size

+ SHIFT + >

Decrease font size

+ SHIFT + <

Align center

+ E

Align left

+ L

Display the Modify Cell Style dialog box

+ SHIFT + L

Display the Format Cells dialog box

+ 1

Apply the general number format

CONTROL + SHIFT + ~

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

CONTROL + SHIFT + $

Apply the percentage format with no decimal places

CONTROL + SHIFT + %

Apply the exponential number format with two decimal places

CONTROL + SHIFT + ^

Apply the date format with the day, month, and year

CONTROL + SHIFT + #

Apply the time format with the hour and minute, and indicate AM or PM

CONTROL + SHIFT + @

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

CONTROL + SHIFT + !

Apply the outline border around the selected cells

+ OPTION + ZERO

Add an outline border to the right of the selection

+ OPTION + RIGHT ARROW

Add an outline border to the left of the selection

+ OPTION + LEFT ARROW

Add an outline border to the top of the selection

+ OPTION + UP ARROW

Add an outline border to the bottom of the selection

+ OPTION + DOWN ARROW

Remove outline borders

+ OPTION + HYPHEN

Apply or remove bold formatting

+ B

Apply or remove italic formatting

+ I

Apply or remove underscoring

+ U

Apply or remove strikethrough formatting

+ SHIFT + X

Hide a column

+ )
or
CONTROL + )

Unhide a column

+ SHIFT + )
or
CONTROL + SHIFT + )

Hide a row

+ (
or
CONTROL + (

Unhide a row

+ SHIFT + (
or
CONTROL + SHIFT + (

Edit the active cell

CONTROL + U

Cancel an entry in the cell or the formula bar

ESC

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

DELETE

Paste text into the active cell

+ V

Complete a cell entry

RETURN

Give selected cells the current cell's entry

+ RETURN
or
CONTROL + RETURN

Enter a formula as an array formula

+ SHIFT + RETURN
or
CONTROL + SHIFT + RETURN

Display the Formula Builder after you type a valid function name in a formula

CONTROL + A

Select cells, columns, or rows

To do this

Press

Extend the selection by one cell

SHIFT + ARROW KEY

Extend the selection to the last nonblank cell
in the same column or row as the active cell

+ SHIFT + ARROW KEY

Extend the selection to the beginning of the row

SHIFT + HOME
On a MacBook, press SHIFT + FN + LEFT ARROW

Extend the selection to the beginning of the sheet

CONTROL + SHIFT + HOME
On a MacBook, press CONTROL + SHIFT + FN + LEFT ARROW

Extend the selection to the last cell used
on the sheet (lower-right corner)

CONTROL + SHIFT + END
On a MacBook, press CONTROL + SHIFT + FN + RIGHT ARROW

Select the entire column

CONTROL + SPACEBAR

Select the entire row

SHIFT + SPACEBAR

Select the entire sheet

+ A

Select only visible cells

+ SHIFT + * (asterisk)

Select only the active cell when multiple cells are selected

SHIFT + DELETE

Extend the selection down one screen

SHIFT + PAGE DOWN
On a MacBook, SHIFT + FN + DOWN ARROW

Extend the selection up one screen

SHIFT + PAGE UP
On a MacBook, SHIFT + FN + UP ARROW

Alternate between hiding objects, displaying objects,
and displaying placeholders for objects

CONTROL + 6

Turn on the capability to extend a selection
by using the arrow keys

F8

Add another range of cells to the selection

SHIFT + F8

Select the current array, which is the array that the
active cell belongs to

CONTROL + /

Select cells in a row that don't match the value
in the active cell in that row.
You must select the row starting with the active cell

CONTROL +

Select only cells that are directly referred to by formulas in the selection

CONTROL + SHIFT + [

Select all cells that are directly or indirectly referred to by formulas in the selection

CONTROL + SHIFT + {

Select only cells with formulas that refer directly to the active cell

CONTROL + ]

Select all cells with formulas that refer directly or indirectly to the active cell

CONTROL + SHIFT + }

Work with a selection

To do this

Press

Copy

+ C
or
CONTROL + V

Paste

+ V
or
CONTROL + V

Cut

+ X
or
CONTROL + X

Clear

DELETE

Delete the selection

CONTROL + HYPHEN

Undo the last action

+ Z

Hide a column

+ )
or
CONTROL + )

Unhide a column

+ SHIFT + )
or
CONTROL + SHIFT + )

Hide a row

+ (
or
CONTROL + (

Unhide a row

+ SHIFT + (
or
CONTROL + SHIFT + (

Move from top to bottom within the selection (down) *

RETURN

Move from bottom to top within the selection (up) *

SHIFT + RETURN

Move from left to right within the selection,
or move down one cell if only one column is selected

TAB

Move from right to left within the selection,
or move up one cell if only one column is selected

SHIFT + TAB

Move clockwise to the next corner of the selection

CONTROL + PERIOD

Group selected cells

+ SHIFT + K

Ungroup selected cells

+ SHIFT + J

* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts

To do this

Press

Insert a new chart sheet. *

F11

Cycle through chart object selection

ARROW KEYS

Sort, filter, and use PivotTable reports

To do this

Press

Open the Sort dialog box

+ SHIFT + R

Add or remove a filter

+ SHIFT + F
or
CONTROL + SHIFT + L

Display the Filter list or PivotTable page
field pop-up menu for the selected cell

OPTION + DOWN ARROW

Outline data

To do this

Press

Display or hide outline symbols

CONTROL + 8

Hide selected rows

CONTROL + 9

Unhide selected rows

CONTROL + SHIFT + Opening parenthesis ( ( )

Hide selected columns

CONTROL + ZERO

Unhide selected columns

CONTROL + SHIFT + Closing parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut

Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.

If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.

  2. Select Keyboard.

  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

The following table provides the function key shortcuts for Excel for Mac

Select text in excel cell

To do this

Press

Display the Help window

F1

Edit the selected cell

F2

Insert or edit a cell comment

SHIFT + F2

Open the Save dialog

OPTION + F2

Open the Formula Builder

SHIFT +F3

Open the Define Name dialog

+F3

Close

+F4

Display the Go To dialog

F5

Display the Find dialog

SHIFT + F5

Move to the Search Sheet dialog

CONTROL + F5

Check spelling

F7

Open the thesaurus

SHIFT + F7
or
CONTROL + OPTION + + R

Extend the selection

F8

Add to the selection

SHIFT + F8

Display the Macro dialog

OPTION +F8

Calculate all open workbooks

F9

Calculate the active sheet

SHIFT + F9

Minimize the active window

CONTROL + F9

Display a contextual menu, or 'right click' menu

SHIFT + F10

Maximize or restore the active window

CONTROL + F10
or
+ F10

Insert a new chart sheet*

F11

Insert a new sheet*

SHIFT + F11

Insert an Excel 4.0 macro sheet

+ F11

Open Visual Basic

OPTION + F11

Display the Save As dialog

F12

Display the Open dialog

+ F12

Excel Shortcuts For Mac Pdf

Drawing

To do this

Press

Toggle Drawing mode

+ CONTROL + Z

See also

Excel shortcuts for mac pdf

Macbook Excel Shortcut Keys

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If you use Excel on both the Mac and the PC, you're probably aware that there are numerous differences between the two platforms' keyboard shortcuts. Using the View -> Customize Toolbars & Menus menu item (in Excel 2008; View -> Toolbars -> Customize Toolbars/Menus in Excel 2004), you can change the shortcuts on your Mac to match those on your PC. (You could do it the other way around, of course, setting your PC up to match your Mac.) This works well for most shortcuts, but there's one in particular that I use all the time that's immune to this solution: the keyboard shortcut for 'edit this cell.'

On the PC, you can edit the current cell in place by simply pressing F2. On the Mac, the equivalent keyboard shortcut is Control-U, as F2 is assigned to cut the contents of the current cell. (If you'd like to see all of Excel's keyboard shortcuts, open Help -> Excel Help, then type keyboard shortcuts in the search box, and then select Excel Keyboard Shortcuts in the results box. You'll probably find quite a few that you didn't know about.) After many years of using a PC in my prior job, I found the Control-U shortcut not only hard to remember, but harder to type. Unfortunately, you won't find the 'edit this cell' command listed in Excel's keyboard customization section, so there's no apparent way to change the shortcut. With a bit of help from a third-party program, though, you can achieve the same end result--make F2 edit the current cell in Excel (2004 or 2008) on the Mac.

To make this work, you'll need some sort of program that supports macros; I'm going to use Butler, but you should be able to use iKey, Keyboard Maestro, or QuicKeys, or any similar program. You'll have to modify the instructions, of course, to match the program you're using, but it's a pretty simple technique--the macro program will be used to send a Control-U to Excel when you press F2.

Shortcut For Select Text In Excel In Macro

To do this in Butler, select Butler -> Customize from Butler's menu, and then make sure you're on the Configuration tab. Click somewhere in the Hidden section (or in any other section where you'd like to put the command), then click the Plus sign at the bottom left of Butler's interface. Select Smart Item -> Keystrokes, which will add a new macro entry in the Hidden section.

To define your macro, name it (using the topmost box on the right-hand side of Butler's window), and click on the Keys tab immediately below that. In the Keys section, type Control-U, then click the Triggers tab. In the Triggers section, click in the Hot Key box and press F2. When you do, you'll see a warning about F2 being a reserved hot key; just click Use F2 Anyway to dismiss the dialog. Change the Exceptions pop-up to Only, and in the text box below, enter Microsoft Excel (if you use Excel 2008) or Excel (if you use Excel 2004). If you use both programs, enter Microsoft Excel,Excel in the box. When it's all set up, the Triggers section should appear as in the image at right.

Select Text In Excel Cell

You may then have to quit and restart Excel to have the new shortcut take effect--you shouldn't have to, but I found it necessary on one Mac (but not on another). You can use this same technique to remap any other commands that may not appear in Excel's customization menu.

Excel For Mac Keyboard Shortcuts

This story, 'Change Excel's 'edit in Cell' Keyboard Shortcut' was originally published by Macworld.

Shortcuts In Excel

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