Make Text In Image Searchable Onenote For Business Mac

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Microsoft OneNote is a multipurpose note-taking app. You can mold it in any way to get your work done. With the built-in simple wiki system, you can make connections with other notes in the same section or another notebook. You can also link your notes with a web page, link to Office documents, and more.

How to Do OneNote OCR on Image or PDF(Mac, Windows, iPad) 2018-08-28 21:27:19 / Posted by Connie Wisley to PDF Follow @ Connie Microsoft OneNote is a free cross-platform office program to take and organize notes, allowing users to input text, create tables, even insert pictures, so that the notes can be shared with other authorized OneNote users. OneNote can extract the text it recognizes in pictures so you can paste it elsewhere in your notes (or into another app), where you can edit and format the text as needed. This offers a convenient way to capture useful and important information that you would otherwise have to manually retype (for example, text on a business card or on a. For Users Who Want to Make PDF Searchable on Mac You can try Cisdem PDF Converter OCR for Mac, a professional PDF OCR Converter enabling users to convert native and scanned PDFs, even images into searchable PDF, Word, Excel, PPT, Keynote, HTML, Keynote and so on.

Its deep linking structure ensures that you quickly engage in knowledge construction, critical thinking, and contextual learning. We’ll show you how to set up a wiki in OneNote and build your knowledge repository to manage information.

What Makes OneNote a Great Wiki

At its core, a wiki is a collaborative web space where anyone can add or edit content. On any given page, you can intuitively link between pages by marking up keywords and topics.

The software then automatically catalogs and creates a hierarchy of categories from top to bottom. Although OneNote cannot match a dedicated wiki app, it has some amazing wiki related features.

  • It’s free, cross-platform, and easy to set up. If you’ve a small team, you can share organized information without going through a steep learning curve.
  • OneNote doesn’t limit you to a particular information structure. Just like in a wiki, you can go to any depth. The notebook consists of sections. Each section can be divided into groups with different subjects. And each section can contain multiple pages or subpages, interlinked with each other.
  • Anyone with access privileges to the notebook can edit the OneNote content. They don’t even need to know wiki-style editing.

How to Set Up a Wiki in OneNote

1. Create a Homepage

We’ll set up a wiki homepage with a rough outline of the document. Outlines offer a condensed view of a particular subject. They’re often created to plan and summarize a project.

You can have an outline with a main heading at the top and three levels of main points below, each of which has five to six lines of detail in our example.

Since each project can be different, you can add goals, to-do list, a calendar, Kanban board, or anything to personalize them. With OneNote linking capabilities, you can connect each topic to a page, paragraph, a page in different sections, or to a separate notebook.

2. Link to a Page or Section Using Wiki Syntax

If you’re just getting started, you can instantly turn these points into individual pages. To do this, highlight your text and select Link to Pages from the context menu.

Each point creates a separate page in your notebook and inserts internal links pointing to the corresponding page.

OneNote also supports link-creating syntax used in several wiki packages. Enter a pair of left brackets followed by the name of page or section. This text should match exactly with the name of your link target. Then end your link with a pair of right brackets.

If the name of your link target exists, the text will point to that location with a blue, solid line. Or else, OneNote will create a new blank page with a blue, broken line that tells you to add content to this page.

Note: Even if you delete the target link, OneNote will open that deleted page through the notebook recycle bin. The opportunity to restore that page expires after 60 days. If you have a section and page with the same name, wiki links will favor the page first. Try using the manual method to create links.

3. Link to a Section Through Link Dialog Box

Highlight the text that you want to link, then select Insert > Link. From the Link dialog box, click the Plus sign next to a notebook, expand the notebook and choose your desired section. Click the section or page you want to link, and click OK.

Links that you create through wiki syntax or manual method won’t break if you change the name of the page or section.

Even if you move pages and sections around in your notebook, the link will remain intact. Behind the scene, OneNote automatically updates and maintains them as needed.

4. Link to a Specific Paragraph

You can also link to a specific paragraph in a notebook. This enables you to go directly to the exact information. Open the notebook and navigate to the paragraph you want to link.

Select your text, right-click and choose Copy Link to Paragraph. Then switch to a page in another section, highlight the text and insert your link through the link dialog box.

5. Link to Your Files and Office Documents

The main advantage of using OneNote10 Unique Ways to Use Microsoft OneNote10 Unique Ways to Use Microsoft OneNoteOneNote is one of Microsoft's most underrated apps. It's available on almost every platform and can do many tricks you wouldn't expect from a note keeping app.Read More as a wiki platform is its support for many different types of content. You can get similar features with other wiki packages, but it’s much easier to accomplish with OneNote. Navigate to the Files section, click the Insert tab and select File Attachment.

Alternatively, you can store the attachment in the cloud. In OneNote for Windows 10, go to Settings > Options then toggle the Store attachments in cloud option. When you insert a file, let’s say a PDF, it uploads the file to OneDrive and inserts a link to that file.

In the case of Microsoft Word documents, OneNote will display a live preview of the document. You can also link it to another page and see the changes made to the document in real time.

How to Create a Table of Contents in OneNote

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One of the best things about wikis is that they do most of the things on the page automatically. When you create headings in the page, the wiki will automatically generate a table of contents.

Although OneNote does not let you create a table of contents by default, you can make a new page on the top level and link to pages using the wiki syntax.

Searchable

To save time, install Onetastic and restart OneNote. Go to Macroland and install the table of contents macro. Select a link generation mode and choose Create New TOC Page.

You should also try out these macros to increase your productivity with OneNoteThe 10 Best OneNote Macros You Should TryThe 10 Best OneNote Macros You Should TryOneNote is an awesome productivity tool on its own, but you can take it to the next level using macros. We show you how to get started and the best macros available now.Read More. As of now, you can use macros only with OneNote 2016.

There are also macros for creating the table of contents in the current notebook and current page. And if you create more pages, you can also update the table of contents without deleting the present ones.

How to View Page History in OneNote

The history page shows all the edits users made to an article. In Wikipedia, you’ll see the page history as View history at the top right corner of the page. You can drill down to a vast selection of pages and edits going back for decades.

In OneNote 2016, navigate to the History section and click Page Versions. You’ll see all the edits you made to that page with their dates in the page navigation bar.

To restore the older version, click the yellow bar at the top of the page. You can then choose to restore the page or delete this history from page versions.

How to Collaborate With Other Users in OneNote

When you’re working on a wiki project, you might want to share notes with others in your group and collaborate together. Navigate to the File section and click Share to display sharing options. Click Share with People to display the share with people box.

Enter the email address of the people you want to share with and choose Can edit. Then click the Share button. Users have to click the invitation email to open the notebook in OneNote Online.

When more than one user is editing a notebook, each change made by a user is identified by their name or initials. Hover your mouse over the name to see the date and author of the page.

In OneNote for Windows 10, open the notebook you want to share. In the upper-right corner of the app window, click Share. Then repeat all the steps.

Once you start collaborating, maintaining your wiki pages gets simple and helps you manage lots of information quickly.

OneNote for Managing To-Do Lists

OneNote is a powerful wiki platform when you use it like one. The best way to understand what works for you is to experiment freely. See what features are useful, make regular edits to the way your information is structured, and how to integrate it into your workflow.

Did you know that you can also manage your to-do list with OneNote? Setting up a to-do list in OneNote is straightforward and offers many functionalities. To know more, read tips and tricks for using OneNote as your to-do list6 Tips for Using OneNote as Your To-Do List6 Tips for Using OneNote as Your To-Do ListAre you making the most of your OneNote to-do list? Apply our tips for better OneNote checklists.Read More. And if you’re a Mac user, be sure to check out our essential OneNote guide for MacThe Essential OneNote for Mac GuideThe Essential OneNote for Mac GuideMicrosoft OneNote is a free note-taking app for Mac, iPad, and iPhone. Here's everything you need to become more productive.Read More.

Explore more about: Microsoft OneNote, Organization Software, Project Management, Wiki.

  1. FreeOCR to Word installs crapware and randomly opens their site on key presses Ctrl + C for example. Should be removed from the list.

  2. The difficulty is permissions. How does one make a OneNote notebook generally available to anyone from yoru company that is logged in?

  3. Good Tutorial!

    Would be Great of we could add a Row with 'Date' on the Index Page. But there's no 'Date Function' or simmilar thing in Onenote as far as I know...

  4. A question about each of 2 of your comments:

    * you say it is a good idea to create backlinks: how do you do that in OneNote?
    * OneNote can make text of files searchable: I assume you mean text of attachments? If so, how do you make that searchable? I have not found a way.

My dad runs a small business and has problems organising his files – Word documents, PDFs, photos – alongside his emails. He wants to be able to easily save the emails and files in folders in date order in a single place. He also wants the folders to be accessible from anywhere on his phone/iPad.

Make Text In Image Searchable Onenote For Business Machines

I’ve tried simply saving the emails and documents into a single folder on his Mac, but this is a huge pain for the amount of emails he receives. Matt

One of the advantages of the digitisation of information is that we can now store many different kinds of data together. Videos and sound recordings now sit happily alongside letters, photos, paper receipts and invoices instead of in separate ledgers or folders, or on different physical media such as cassette tapes, CDs, DVDs etc.

Whether it’s worth adding emails is another matter, and I don’t think many people bother. You can, of course, save emails as text files or PDFs and add them to project folders. This works for a small number of emails, but – as you have found – it’s too much work to handle all emails that way. In any case, you can usually find the same emails by looking in a mail folder, or by searching for an email address or a job number. (Always include a job number in emails if a project involves working with different people in different companies.)

OneNote and Evernote

If your dad wants to access his files from anywhere with a smartphone or a tablet, then he will probably need to put copies online. The simplest way to do this is to upload project folders to an online storage service such as Dropbox, Microsoft OneDrive, Google Drive or whatever. However, he’d still have to use different programs to access some different types of data.

An interesting alternative is to store everything in a sort of portmanteau program that will also help organise it. The leading examples are Evernote and Microsoft’s OneNote. These are about as close as you can get to a “paperless office”, at least for a sufficiently small office.

Outlook.com even had a “save to OneNote” feature that made it easier to file emails with other data, but it has gone missing – temporarily, I hope – from the latest version. Otherwise, both programs allow you add emails to your notebooks by almost identical means. First, you can forward them to an email address, so you could set up mail rules to forward selected emails to OneNote or Evernote. Second, you can “print” them to a OneNote or Evernote notebook instead of to a physical printer. It’s very tedious to do more than a few.

Still, you can also add things like receipts and business cards by, in effect, using your smartphone as a scanner. Example apps include Microsoft’s Office Lens with OneNote and Scannable or Scantastic with Evernote.

Which is best?

The OneNote v Evernote debate has been long and sometimes heated, but they are different products, and each does some things better than the other. If you want to clip web pages and share notes then Evernote is the clear winner.

However, I think OneNote might be the better choice for your dad, because its hierarchical structure is logical and almost infinitely expandable. It works like an old-school ring binder or filing cabinet. (It’s very popular in schools.)

You can open as many notebooks as you like, and give them all names. Inside a notebook, you can create as many tabs as you like, for different projects. Inside each tab, you can have as many pages as you like.

It’s probably easier to get going with Evernote because you can treat it like a slop-bucket and find whatever you need by searching for it. (Yes, Evernote does have notebooks, and you can create stacks of them, but the point stands.) OneNote requires more setting up to work well, but its structured approach may be a better match for your dad’s business purposes.

Try both?

Both OneNote and Evernote are available as free web applications and as apps, so you can try them to see which you like. Just open an email account at Outlook.com – you don’t have to give your real name or any personal details – and you can use OneNote until you fill up your 5GB of free OneDrive space. If you find it does the job, you can increase the storage to 50GB for £1.99 per month.

There are also free OneNote apps for the Mac, iOS, Windows and Android.

In the same way, you can try Evernote, and its associated apps. The drawback is that the free Basic version does not have all the features of the Premium version, and is limited to 60MB of uploads per month. To make a proper comparison, you would need to pay £44.99 per year for the Premium version, which allows 10GB of uploads. (The Plus version has been discontinued.)

Alternatively, you could sign up for a free trial of Evernote Business, which costs £10.99 per user per month. This is aimed at teams, but it includes Evernote Premium as well. You can compare the features online.

OneNote and Office 365

OneNote’s other advantage is that it’s integrated into Microsoft Office, and gets third party support from sites like Onetastic. Not everyone cares about Office integration, but most large organisations run on it, and your mention of Word suggests that your dad already uses it.

If your dad has Office 2016, then he already has a copy of the desktop version of OneNote. This version can create and store files locally, while also working online.

People who already have Office 2016 can subscribe to Office 365 Business Essentials for £3.80 plus VAT per month. That doesn’t include support, but it does include the standard 1TB of online storage, which is enough for most people’s work files.

The Office 365 Business version (£7.90 plus VAT per month) adds downloads of the full Office programs plus 24/7 phone and web support. The Premium version (£9.40 plus VAT per month) adds a custom domain email address plus extra features such as Microsoft Invoicing, Microsoft Bookings, Microsoft Planner and Outlook Customer Manager.

The Mac and app gaps

Evernote has dominated this category of software on the Mac for two main reasons. First, Microsoft took more than a decade to add OneNote to the Mac version of Office: it appeared on Windows in 2003 – five years before Evernote – and on Mac in 2014. Second, the Mac version has never had the full capabilities of the Windows version. This is annoying even if you don’t really need the missing features.

Unfortunately, the Mac version will never catch up. In fact, OneNote 2016 will be the last desktop version for either platform, and Microsoft has already stopped updating it. Worse, it has made the free versions of OneNote 2016 impossible to find, and I did try. (Like all the free versions, these can only store notebooks in OneDrive.)

Instead, Microsoft is pushing users towards the app version, which is provided as standard in Windows 10. This sacrifices features such as Outlook integration, Onetastic compatibility, and the ability to create OneNote notebooks on local devices (though notebooks are cached locally).

Make Text In Image Searchable Onenote For Business Machine

Last month, William Devereux from Microsoft’s OneNote team claimed that the app would be better than the desktop version – it has many new features – and that it would be consistent across the various platforms (web, Mac, iOS, and Android). A scan through the comments shows how well that claim went down.

Make Text In Image Searchable Onenote For Business Mac Download

You may find the app does what you need. If not, bear in mind that OneNote 2016 will only be supported until 14 October, 2025.

Have you got a question? Email it to Ask.Jack@theguardian.com

Make Text In Image Searchable Onenote For Business Mac

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