Best Mac App For Searching For Text In Word Docs

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  1. The default format for documents that you create for your business using the Mac’s native word processor application TextEdit is RTF, or Rich Text Format.
  2. The Word Writer Pro combines the best of both worlds in to an easy-to-use processor that allows for writing text and inserting pictures. All of these can be done with perfect layout. Since it is specifically made for your Apple device, it also has support for the Retina Display resolution of your machine.

There’s something of a misconception when it comes to the Mac. While powerful tools like Photoshop or Final Cut Pro certainly have price tags commensurate with their robust feature sets, many of the greatest Mac apps won’t cost you anything more than the time they take to download them.

The resulting Word document will be optimized to allow you to edit the text, so it might not look exactly like the original PDF, especially if the original file contained a lot of graphics.'

A quick note before we begin. Apple has changed its security settings in macOS, so you’ll need to allow your system to open a couple of these apps. A dialogue box may pop up telling you a certain app 'is an application downloaded from the Internet. Are you sure you want to open it?' Click Open to proceed with the installation.

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Microsoft Word includes a search function that makes it easy to search for all kinds of elements in a document, including text. Use the basic tool to look for instances of a specific word, or the advanced options to do things like replace all instances of a word with another one or search for equations.

Instructions in this article apply to Word 2019, 2016, 2013, 2010; Word for Office 365, and Word Online.

Perform a Basic Word Search

  1. Go to the Home tab and select Find. Or, press Ctrl+F.

    In older versions of Microsft Word, select File > File Search.

  2. In the Navigation pane, enter the text you want to search for. A list of matching words displays in the Navigation pane and instances of the word are highlighted in the main document.

  3. There are three ways to cycle through the results in the Navigation pane:

    • Press Enter to move to the next result.
    • Select a result with the mouse.
    • Select the Up and Down arrows to move to the previous or next result.

  4. Make any changes or edits to the document as needed.

  5. Select the Down arrow to move to the next instance of the word.

Match Case, Whole Words Only, and More

Beyond searching for every instance of a word, you can get more specific about what you want to find. For example, you may only want whole instances of a word and not every word that contains the letter combination. Or, you may only want to find instances of a word that aren't capitalized.

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Here's how to do an advanced search:

  1. Select Home > Find to open the Navigation pane.

  2. In the Navigation pane, to the right of the Search box, select the Search for more things dropdown arrow.

  3. Choose Options.

  4. In the Find Options dialog box, choose the description that best fits what you're trying to find. For example, to find instances of a word with the same capitalization, select Match case.

Use Advanced Find

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Best Mac App For Searching For Text In Word Docs

Many of the choices available in the Find Options dialog box are also available in Advanced Find. Advanced Find includes the option to replace the text with something new. Based on your selection, Word replaces one instance or all instances at once. You can also replace the formatting, or change the language, paragraph, and tab settings.

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Find Instances of Other Elements

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Some of the other options in the Navigation pane include searching for equations, tables, graphics, footnotes, endnotes, and comments.