Outlook For Mac Text Navigation Keyboard Shortcuts Ctrl-n

Appointment and meeting shortcuts. You can use shortcuts to enter dates. Use w for weeks, d for day, mo for month, and y for year. Enter date in 1w format. Use h for hours and m for minutes for times. Can type times as numbers only: 230 instead of 2:30 PM. When typing times in the snooze field, shortcuts won’t work. Outlook keyboard shortcuts for PC and Mac We’ve compiled a list of useful keyboard shortcuts that will help you move faster around Microsoft Outlook than using a mouse. Below is a listing of all the major shortcut keys in Microsoft Outlook. Once you’ve mastered these keyboard shortcuts, you can take your productivity to the next level by learning these best practices for Microsoft Outlook 6 Best Practices for Outlook to Boost Your Workflow 6 Best Practices for Outlook to Boost Your Workflow If you spend any serious amount of time using Outlook, you should investigate your workflow. Make your email work for you and save time for more.

For many repeated tasks, you may find Outlook.com's keyboard shortcuts particularly effective. You don't have to remember them all, and you may already be familiar with some from other email programs and Windows.

Instructions in this article apply to Outlook.com and Outlook Online.

Enable Outlook.com Keyboard Shortcuts

  1. Select View all Outlook settings.

  2. Select Outlook.com.

  3. If you don't want to use Outlook.com keyboard shortcuts, choose one of the following:

    • Yahoo! Mail: To use Yahoo! Mail keyboard shortcuts in Outlook.com.
    • Gmail: To use Gmail keyboard shortcuts in Outlook.com.
    • Outlook: To use standard Outlook shortcuts.
    • Turn off keyboard shortcuts: To disable keyboard shortcuts in Outlook.com.
  4. Select Save.

  5. Select the X to close Settings.

Use Outlook.com Keyboard Shortcuts

To handle email swiftly in Outlook.com, use the following keyboard shortcuts:

Compose Emails:

  • N: Start a new message.
  • Ctrl+Enter or Alt+S: Send the selected message.
  • R: Reply to the selected message.
  • A or Shift+R: Reply all to the selected message.
  • Shift+F: Forward the selected message.
  • Ctrl+S: Save the selected message as a draft.
  • Esc: Discard the draft.
  • Ctrl+K: Insert a hyperlink.

Additional Email Actions:

  • Ctrl+Z: Undo the last action.
  • Del or Delete: Delete the selected message.
  • Shift+Delete: Permanently delete the selected message.
  • Shift+E: Create a new folder.
  • Q: Mark the selected message as read.
  • U: Mark the select message as unread.
  • Ins or Insert: Flag the selected message
  • E: Archive
  • J: Mark the selected message as junk
  • V: Move to a folder
  • C: Categorize the selected message

Read Email:

  • O or Enter: Open the selected message.
  • Shift+Enter: Open selected message in a new window.
  • Esc: Close the selected message.
  • Ctrl+. (period): Open the next item.
  • Ctrl+, (comma): Open the previous item.
  • X: Expand or collapse a conversation.

View the Email List:

  • Ctrl+A: Select all messages.
  • Esc: Clear all messages.
  • Home or Ctrl+Home: Select the first message.

Navigation and Miscellaneous:

  • Ctrl+Shift+1: Go to Mail.
  • Ctrl+Shift+2: Go to Calendar.
  • Ctrl+Shift+3: Go to People.
  • Ctrl+Shift+4: Go to Tasks.
  • G then I: Go to Inbox.
  • G then D: Go to Drafts.
  • G then S: Go to Sent.
  • / (forward slash): Search your email.
  • ? (question mark): Show help.

Many users find that using an external keyboard with keyboard shortcuts for Outlook 2016 for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Outlook 2016 for Mac.

Notes:

Ctrl-n
  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

  • The settings in some versions of the Mac operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac operating system or see your utility application.

  • To create your own shortcuts in Office for Mac, see Create a custom keyboard shortcut for Office 2016 for Mac

Newer versionsOffice 2011

In this topic

Frequently used shortcuts

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

To do this

Press

Save an item

+ S

Print an item

+ P

Undo the last action

+ Z

Redo the last action

+ Y

Minimize the active window

+ M

Create a new folder in the navigation pane

Shift + + N

Create new email (in Mail view)

+ N

Hide the reading pane or show it on the right

+ Backslash ( )

Hide the reading pane or show it below

Shift + + Backslash ( )

Move the selected item to a different folder

Shift + + M

Copy the selected item to a different folder

Shift + + C

Select all items in the item list, if the item list is the active pane

+ A

Minimize or expand the ribbon

Options + + R

Hide Outlook

+ H

Quit Outlook

+ Q

Start dictation

Fn + Fn

Insert emoji

Control + + Space

Work in windows and dialogs

To do this

Press

Go to Mail view

+ 1

Go to Calendar view

+ 2

Go to Contacts view

+ 3

Go to Tasks view

+ 4

Go to Notes view

+ 5

Open the Sync Status window or make it the active window

+ 7

Open the Sync Errors or make it the active window

+ 8

Open the Contacts Search window

+ 0

Open the Outlook Preferences dialog box

+ Comma ( , )

Cycle forward through open windows

+ Tilde ( ~ )

Cycle back through open windows

Shift + + Tilde ( ~ )

Close the active window

+ W

Open the selected item

+ O

Move forward through controls in a window

Tab

Move back through controls in a window

Shift + Tab

Use Search

To do this

Press

Search current folder

Option + + F

Do an advanced search in Outlook (add Item Contains filter for searching)

Shift + + F

Find text within an item

+ F

Find the next instance of the text you searched for in an item

+ G

Find the previous instance of the text you searched for in an item

+ Shift + G

Send and receive mail

To do this

Press

Create a new message

+ N

Send the open message

+ Return

Send all messages in the Outbox and receive all incoming messages

+ K

Send all the messages in the Outbox

Shift + + K

Save the open message and store it in the Drafts folder

+ S

Add an attachment to the open message

+ E

Open the Spelling and Grammar dialog box

+ Colon ( : )

Check recipient names in the open messages

Control + + C

Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list

+ R

Reply to all

Shift+ + R

Forward the message

+ J

Open the selected message in a separate window

+ O

Clear the flag for the selected message

Option + + Apostrophe ( ' )

Mark the selected message as junk mail

+ Shift + J

Mark the selected message as not junk mail

+ Shift + Option + J

Display the previous message

Control + Opening bracket ( [ )

Display the next message

Control + Closing bracket ( ] )

Navigate to the previous pane in the Mail view

Shift + Control + Opening bracket ( [ )

Navigate to the next pane in the Mail view

Shift + Control + Closing bracket ( ] )

Move the selected message to a folder

Shift + + M

Decrease the display size of text in an open message or in the reading pane

+ Hyphen ( - )

Increase the display size of text in an open message or in the reading pane

+ Plus sign ( + )

Scroll down to the next screen of text or, if you are at the end of a message, display the next message

Spacebar

Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message

Shift+ Spacebar

Delete the selected message

Delete

Permanently delete the selected message

Shift + Delete

Delete the current message, and, if the message window is open, close it

+ Delete

Mark selected messages as read

+ T

Mark selected messages as unread

Shift + + T

Mark all messages in a folder as read

Option + + T

Use the Calendar

To do this

Press

Open the Calendar window

+ 2

Create a new appointment

+ N

Open the selected calendar event

+ O

Delete the calendar event

Delete

Switch the view to include today

+ T

In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.

+ Left arrow

In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.

+ Right arrow

Navigate to the previous pane in the Calendar view

Shift + Control + Opening bracket ( [ )

Navigate to the next pane in the Calendar view

Shift + Control + Closing bracket ( ] )

Work with people and contacts

To do this

Press

Create a new contact

+ N

Open the selected contact

+ O

Delete the contact

Delete

Close the current open contact and open the previous contact

Control + Opening bracket ( [ )

Close the current open contact and open the next contact

Control + Closing bracket ( ] )

Navigate to the previous pane in the People view

Shift+ Control + Opening bracket ( [ )

Navigate to the next pane in the People view

Shift + Control + Closing bracket ( ] )

Manage tasks

To do this

Press

Move to the Task window

+ 4

Create a new task

+ N

Open the selected task

+ O

Delete the task

Delete

Close the current open task and open the previous task in the Tasks list

Control + Opening bracket ( [ )

Close the current open task and open the next task in the Tasks list

Control + Closing bracket ( ] )

Navigate to the previous pane in the Tasks view

Shift + Control + Opening bracket ( [ )

Navigate to the next pane in the Tasks view

Shift + Control + Closing bracket ( ] )

Use notes

To do this

Press

Move to the Notes window

+ 5

Create a new note

+ N

Open the selected note

+ O

Delete the note

Delete

Close the current open note and open the previous note in the Notes list

Control + Opening bracket ( [ )

Close the current open note and open the next note in the Notes list

Control + Closing bracket ( ] )

Navigate to the previous pane in the Notes view

Shift + Control + Opening bracket ( [ )

Navigate to the next pane in the Notes view

Shift + Control + Closing bracket ( ] )

Send a note as an email

+ J

Send a note as an HTML attachment to an email

Control + + J

First place the focus on the note in the list of notes.

Edit and format text

To do this

Press

Cut the selected text to the clipboard

+ X

Copy a selection to the clipboard

+ C

Paste a selection from the clipboard

+ V

Paste a selection from the clipboard and match the destination style

Shift + Option + + V

Make the selected text bold

+ B

Make the selected text italic

+ I

Underline the selected text

+ U

Strike through the selected text

Shift + + X

Insert a hyperlink

Control + + K

Move the cursor left one character

Left arrow

Move the cursor right one character

Right arrow

Move the cursor up one line

Up arrow

Move the cursor down one line

Down arrow

Move the cursor to the beginning of the current paragraph

Option + Up arrow

Move the cursor to the end of the current paragraph

Option + Down arrow

Move the cursor to the beginning of the current word

Option + Left arrow

Move the cursor to the end of the current word

Option + Right arrow

Decrease indent

+ Opening brace ( { )

Increase indent

+ Closing brace ( { )

Delete the character to the left of the cursor, or delete the selected text

Delete

Delete the character to the right side of the cursor, or delete the selected text

If your keyboard doesn't have a key, use FN + Delete.

Insert a tab stop

Tab

Move the cursor to the beginning of the line

+ Left arrow

Move the cursor to the end of the line

+ Right arrow

Move the cursor to the top of the message body

+ Up arrow

Move the cursor to the bottom of the message body

+ Down arrow

Move the cursor to the beginning of the selected text

+ Home

Move the cursor to the end of the selected text

+ End

Scroll up

Page up

Scroll down

Page down

Flag messages, contacts, and tasks for follow up

To do this

Press

Flag the selected item for follow up, with Today as Due Date

Control + 1

Flag the selected item for follow up, with Tomorrow as Due Date

Control + 2

Flag the selected item for follow up, with This Week as Due Date

Control + 3

Flag the selected item for follow up, with Next Week as Due Date

Control + 4

Flag the selected item for follow up, with No Due Date

Control + 5

Flag the selected item for follow up, and add a custom Due Date

Control + 6

Flag the selected item for follow up, and add a reminder

Control + Equal sign ( = )

Mark the selected item as Complete

Control + Zero ( 0 )

Clear the selected item's follow-up flag

Option + + Apostrophe ( ' )

In this topic

Common Outlook functions

To

Press

Start Outlook without running schedules or attempting to connect to a mail server. Use this option to prevent receiving connection errors when you use Outlook while you are not connected to the network.

SHIFT (when you start Outlook)

Open the Database Utility while Outlook is closed

Hold down the OPTION key, and then click the Outlook icon in the Dock.

Save an item

+ S

Print an item

+ P

Undo the last action

+ Z

Redo the last action

+ Y

Minimize the active window

+ M

Create a new folder in the navigation pane

SHIFT + + N

Hide the reading pane or show it on the right

+

Hide the reading pane or show it below

SHIFT + +

Move the selected item to a different folder

SHIFT + + M

Copy the selected item to a different folder

SHIFT + + C

Select all items in the item list, if the item list is the active pane

+ A

Minimize or expand the ribbon

OPTION + + R

Hide Outlook

+ H

Quit Outlook

+ Q

Windows and dialog boxes

To

Press

Go to Mail view

+ 1

Go to Calendar view

+ 2

Go to Contacts view

+ 3

Go to Tasks view

+ 4

Go to Notes view

+ 5

Open the Progress window or make it the active window

+ 7

Open the error log or make it the active window

+ 8

Open My Day

+ 9

Open the Contacts Search window

+ 0

Open the Preferences dialog box

+ COMMA (,)

Open the Media Browser

CONTROL + + M

Cycle forward through open windows

+ TILDE (~)

Cycle back through open windows

SHIFT + + TILDE (~)

Close the active window

+ W

Open the selected item

+ O

Move forward through boxes in a dialog box

TAB

Move back through boxes in a dialog box

SHIFT + TAB

Search

To

Press

Do a basic search in Outlook

OPTION + + F

Do an advanced search in Outlook

SHIFT + + F

Find text within an item

+ F

Find the next instance of the text you searched for in an item

+ G

Find the previous instance of the text you searched for in an item

+ SHIFT + G

Cancel a search in progress

+ PERIOD (.)

Mail

To

Press

Create a new message

+ N

Send the open message

+ RETURN

Send all messages in the Outbox and receive all incoming messages

+ K

Send all the messages in the Outbox

SHIFT + + K

Save the open message and store it in the Drafts folder

+ S

Add an attachment to the open message

+ E

Open the Spelling and Grammar dialog box

+ COLON (:)

Check recipient names in the open messages

CONTROL + + C

Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list

+ R

Reply to all

SHIFT + + R

Forward the message

+ J

Open the selected message in a separate window

+ O

Clear the flag for the selected message

OPTION + + APOSTROPHE (')

Mark the selected message as junk mail

+ SHIFT + J

Mark the selected message as not junk mail

+ SHIFT + OPTION + J

Display the previous message

CONTROL + [

Display the next message

CONTROL + ]

Move the selected message to a folder

SHIFT + + M

Decrease the display size of text in an open message or in the reading pane

+ HYPHEN (-)

Increase the display size of text in an open message or in the reading pane

+ +

Scroll down to the next screen of text or, if you are at the end of a message, display the next message

SPACEBAR

Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message

SHIFT + SPACEBAR

Delete the selected message

DELETE

Delete the current message, and, if the message window is open, close it

+ DELETE

Mark selected messages as read

+ T

Mark selected messages as unread

SHIFT + + T

Mark all messages in a folder as read

OPTION + + T

Calendar

To

Press

Create a new appointment

+ N

Open the selected calendar event

+ O

Delete the calendar event

DELETE

Switch the view to include today

+ T

Open the View Date date picker

SHIFT + + T

In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month.

+ LEFT ARROW

In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month.

+ RIGHT ARROW

Contacts

To

Press

Create a new contact

+ N

Save and close a contact

+ RETURN

Open the selected contact

+ O

Delete the contact

DELETE

Close the current open contact and open the previous contact

CONTROL + [

Close the current open contact and open the next contact

CONTROL + ]

Tasks

To

Press

Create a new task

+ N

Save and close a task

+ RETURN

Open the selected task

+ O

Delete the task

DELETE

Close the current open task and open the previous task in the Tasks list

CONTROL + [

Close the current open task and open the next task in the Tasks list

CONTROL + ]

Notes

To

Press

Create a new note

+ N

Open the selected note

+ O

Delete the note

DELETE

Close the current open note and open the previous note in the Notes list

CONTROL + [

Close the current open note and open the next note in the Notes list

CONTROL + ]

Send a note as an e-mail message

+ J

Send a note as an attachment to an e-mail message

CONTROL + + J

Editing and formatting text

To

Press

Cut the selected text to the Clipboard

+ X

Copy a selection to the Clipboard

+ C

Copy the selection to the Scrapbook

CONTROL + OPTION + C

Paste a selection from the Clipboard

+ V

Paste a clip from the Scrapbook

CONTROL + OPTION + V

Paste a selection from the Clipboard and match the destination style

SHIFT + OPTION + + V

Make the selected text bold

+ B

Make the selected text italic

+ I

Underline the selected text

+ U

Strikethrough the selected text

SHIFT + + X

Move the cursor left one character

LEFT ARROW

Move the cursor right one character

RIGHT ARROW

Move the cursor up one line

UP ARROW

Move the cursor down one line

DOWN ARROW

Move the cursor to the beginning of the current paragraph

OPTION + UP ARROW

Move the cursor to the end of the current paragraph

OPTION + DOWN ARROW

Move the cursor to the beginning of the current word

OPTION + LEFT ARROW

Move the cursor to the end of the current word

OPTION + RIGHT ARROW

Delete the character to the left of the cursor, or delete the selected text

DELETE

Delete the character to the right side of the cursor, or delete the selected text

If your keyboard does not have a key, use FN + DELETE .

Insert a tab stop

TAB

Move the cursor to the beginning of the line

+ LEFT ARROW

Move the cursor to the end of the line

+ RIGHT ARROW

Move the cursor to the top of the message body

+ UP ARROW

Move the cursor to the bottom of the message body

+ DOWN ARROW

Move the cursor to the beginning of the selected text

+ HOME

Move the cursor to the end of the selected text

+ END

Scroll up

PAGE UP

Scroll down

PAGE DOWN

Flagging messages, contacts, and tasks for follow up

To

Press

Flag the selected item for follow up, with Today as Due Date

CONTROL + 1

Flag the selected item for follow up, with Tomorrow as Due Date

CONTROL + 2

Flag the selected item for follow up, with This Week as Due Date

CONTROL + 3

Flag the selected item for follow up, with Next Week as Due Date

CONTROL + 4

Flag the selected item for follow up, with No Due Date

CONTROL + 5

Flag the selected item for follow up, and add a custom Due Date

CONTROL + 6

Flag the selected item for follow up, and add a reminder

CONTROL + =

Mark the selected item as Complete

CONTROL + 0

Clear the selected item's follow-up flag

OPTION + + APOSTROPHE (')

Help window

To

Press

Open the Outlook Help menu

SHIFT + + ?

Scroll toward the beginning of a Help topic one screen at a time

PAGE UP

Scroll toward the end of a Help topic one screen at a time

PAGE DOWN

Scroll toward the beginning of a Help topic one line at a time

UP ARROW

Scroll toward the end of a Help topic one line at a time

DOWN ARROW

Copy the selection to the Clipboard

+ C

Close the Help window

+ W

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.