Insert Row Below Text In Word For Mac 2011

Now the row or the column is selected and turns a light shaded blue. You can then either Control + Click and from the contextual dialog that opens you can choose Insert Row or Insert Column. Alternatively when the row or column is selected you should see on your ribbon that a Table Layout tab appears.

This video shows you how to insert multiple rows into an existing table quickly and easily on Microsoft Word. Although I am using Microsoft Office for Mac 2011, this will also work on Microsoft.
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Add and change rows and columns in a Pages table

You can add, delete, and rearrange rows and columns in a table. There are three types of rows and columns:

Body rows and columns contain the table data.
Header rows and columns (if any) appear at the top and left side of the table. They usually have a different background color from the body rows, and they’re typically used to identify what the row or column contains.
Footer rows (if any) appear at the bottom of a table, and they can have a different background color from the body rows.

If a table extends onto multiple pages, you can set the header rows so that they appear at the top of the table on each page.

Note: The tasks below apply to a table you add to the page using the icon in the toolbar. They don’t apply to a page you formatted into columns.

Add or remove table rows and columns

Click the table.
Do any of the following:
- Add or remove columns on the right side of the table: Click in the top-right corner of the table, then click an arrow to increase or decrease the number of columns.
- Add or remove rows on the bottom of the table: Click in the bottom-left corner of the table, then click an arrow to increase or decrease the number of rows.
- Insert a row or column anywhere in the table: Control-click a cell, then choose where you want to add the row or column (above, below, before, or after the selected cell). You can also move the pointer over the number or letter for the row or column next to where you want to add, click the down arrow, then choose where to add the row or column.
- Delete a row or column anywhere in the table: Control-click a cell in the row or column you want to delete, then choose Delete Row or Delete Column. You can also move the pointer over the number or letter for the row or column you want to delete, click the down arrow, then choose Delete Row or Delete Column.
- Insert multiple rows or columns at once: Anywhere in the table, select a number of rows or columns equal to the number of rows or columns you want to insert, click the arrow next to one of the selected row numbers or column letters, then choose Add Rows Above or Add Rows Below (or Add Columns Before or Add Columns After).
- Delete multiple rows or columns at once: Command-click the rows or columns, click the arrow, then choose Delete Selected Rows or Delete Selected Columns.

Add or remove header rows and columns

Adding header rows, header columns, and footer rows converts existing rows and columns into headers or footers. For example, if you have data in the first row of a table and you add a header row, the first row is converted to a header row that contains the same data. Data in header cells isn’t used in calculations.

Click the table, then in the Format sidebar, click the Table tab.
Click the pop-up menus below Headers & Footers, then choose the number of header rows, header columns, and footer rows you want.

Repeat table header rows on multiple pages

Click the header row.
Move the pointer over the header row number on the left, then click the small arrow that appears and choose Repeat Header Rows on Each Page.

See also

Even if you’re familiar with Microsoft Word, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work, and just generally make things more convenient.

Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you just pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!

Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in Word. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be useful no matter what version of Word you’re using.

General Program Shortcuts

There are many general program shortcuts in Microsoft Word that make it easier for you to do everything from save your document to undo a mistake.

Ctrl+N: Create a new document
Ctrl+O: Open an existing document
Ctrl+S: Save a document
F12: Open the Save As dialog box
Ctrl+W: Close a document
Ctrl+Z: Undo an action
Ctrl+Y: Redo an action
Alt+Ctrl+S: Split a window or remove the split view
Ctrl+Alt+V: Print Layout View
Ctrl+Alt+O: Outline View
Ctrl+Alt+N: Draft View
Ctrl+F2: Print Preview View
F1: Open the Help pane
Alt+Q: Go to the “Tell me what you want to do” box
F9: Refresh the field codes in the current selection
Ctrl+F: Search a document
F7: Run a spelling and grammar check
Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the thesaurus.

Moving Around in a Document

You can use keyboard shortcuts to easily navigate throughout your document. This can save time if you have a long document and don’t want to scroll through the entire thing, or simply want to easily move between words or sentences.

Left/Right Arrow: Move the insertion point (cursor) one character to the left or right
Ctrl+Left/Right Arrow: Move one word to the left or right
Up/Down Arrow: Move up or down one line
Ctrl+Up/Down Arrow: Move up or down one paragraph
End: Move to the end of the current line
Ctrl+End: Move to the end of the document
Home: Move to the beginning of the current line
Ctrl+Home: Move to the beginning of the document
Page Up/Page Down: Move up or down one screen
Ctrl+Page Up/Page Down: Move to the previous or next browse object (after performing a search)
Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window
F5: Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on.
Shift+F5: Cycle through the last three locations where the insertion point was placed. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document.

Selecting Text

You may have noticed from the previous section that the arrow keys are used for moving your insertion point around, and the Ctrl key is used to modify that movement. Using the Shift key to modify a lot of those key combos lets you select text in different ways.

Shift+Left/Right Arrow: Extend your current selection by one character to the left or right
Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right
Shift+Up/Down Arrow: Extend selection up or down one line
Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph
Shift+End: Extend selection to the end of the line
Shift+Home: Extend selection to the beginning of the line
Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
Shift+Page Down/Page Up: Extend selection down or up one screen
Ctrl+A: Select the entire document
F8: Enter selection mode. While in this mode, you can use the arrow keys to extend your selection. You can also press F8 up to five times to extend the selection outward. The first press enters selection mode, the second press selects the word next to the insertion point, the third selects the whole sentence, the fourth all the characters in the paragraph, and the fifth the whole document. Pressing Shift+F8 works that same cycle, but backwards. And you can press Esc any time to leave selection mode. It takes a little playing with to get the hang of it, but it’s pretty fun!
Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns.

Editing Text

Word also provides a number of keyboard shortcuts for editing text.

Backspace: Delete one character to the left
Ctrl+Backspace: Delete one word to the left
Delete: Delete one character to the right
Ctrl+Delete: Delete one word to the right
Ctrl+C: Copy or graphics to the Clipboard text
Ctrl+X: Cut selected text or graphics to the Clipboard
Ctrl+V: Paste the Clipboard contents
Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You can keep cutting text to the Spike and Word remembers it all. When you paste the Spikes contents, Word pastes everything you cut, but places each item on its own line.
Ctrl+Shift+F3: Paste the Spike contents
Alt+Shift+R: Copy the header or footer used in the previous section of the document

Applying Character Formatting

Word also has loads of keyboard combos for applying character formatting (and paragraph formatting, but that’s covered in the next section. You can use the shortcuts to apply formatting to selected text or to whatever you type next if no text is selected.

Ctrl+B: Apple bold formatting
Ctrl+I: Apply italic formatting
Ctrl+U: Apply underline formatting
Ctrl+Shift+W: Apply underline formatting to words, but not the spaces between words
Ctrl+Shift+D: Apply double underline formatting
Ctrl+D: Open the Font dialog box
Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time
Ctrl+[ or ]: Decrease or increase font size one point at a time
Ctrl+=: Apply subscript formatting
Ctrl+Shift+Plus key: Apply superscript formatting
Shift+F3: Cycle through case formats for your text. Available formats are sentence case (capital first letter, everything else lower case), lowercase, uppercase, title case (first letter in each word capitalized), and toggle case (which reverses whatever’s there).
Ctrl+Shift+A: Formats all letters as uppercase
Ctrl+Shift+K: Formats all letters as lowercase
Ctrl+Shift+C: Copies the character formatting of a selection
Ctrl+Shift+V: Pastes formatting onto selected text
Ctrl+Space: Removes all manual character formatting from a selection

Applying Paragraph Formatting

And just like with character formatting, Word has a bunch of shortcuts particular to formatting paragraphs.

Ctrl+M: Increases a paragraph’s indent one level each time you press it
Ctrl+Shift+M: Reduces a paragraph’s indent one level each time you press it
Ctrl+T: Increases a hanging indent each time you press it
Ctrl+Shift+T: Reduces a hanging indent each time you press it
Ctrl+E: Center a paragraph
Ctrl+L: Left-align a paragraph
Ctrl+R: Right-align a paragraph
Ctrl+J: Justify a paragraph
Ctrl+1: Set single-spacing
Ctrl+2: Set double-spacing
Ctrl+5: Set 1.5 line Spacing
Ctrl+0: Remove one line spacing preceding a paragraph
Ctrl+Shift+S: Open a popup window for applying styles
Ctrl+Shift+N: Apply the normal paragraph style
Alt+Ctrl+1: Apply the Heading 1 style
Alt+Ctrl+2: Apply the Heading 2 style
Alt+Ctrl+3: Apply the Heading 3 style
Ctrl+Shift+L: Apply the List style
Ctrl+Q: Remove all paragraph formatting

Inserting Things

Whether you’re looking to insert a section break in your document, or you just don’t feel like digging for a common symbol, Word’s keyboard combos have you covered.

Shift+Enter: Insert a line break
Ctrl+Enter: Insert a page break
Ctrl+Shift+Enter: Insert a column break
Ctrl+hyphen (-): Insert an optional hyphen or en dash. An optional hyphen tells Word not to use a hyphen, unless the word breaks at the end of a line. If it does, Word will use a hyphen where you placed it.
Alt+Ctrl+hyphen (-): Insert an em dash
Ctrl+Shift+hyphen (-): Insert a non-breaking hyphen. This tells Word not to break a word at the end of a line, even if there’s a hyphen there. This would be useful, for example, if you included something like a telephone number and wanted to make sure it all appeared on one line.
Ctrl+Shift+Spacebar: Insert a non-breaking space
Alt+Ctrl+C: Insert a copyright symbol
Alt+Ctrl+R: Insert a registered trademark symbol
Alt+Ctrl+T: Insert a trademark symbol

Working with Outlines

Hopefully, you outline before cracking into a long document. If you’re among those organized, outlining souls, here are a few shortcuts to help you out.

Alt+Shift+Left/Right Arrow: Promote (move to the left) or demote (move to the right) a line
Ctrl+Shift+N: Demote an outline level to regular body text
Alt+Shift+Up/Down Arrow: Move the line with the insertion point up or down in the outline
Alt+Shift+Plus or Minus keys: Expand or collapse text under a heading
Alt+Shift+A: Expand or collapse all text or headings in an outline
Alt+Shift+L: Show the first line of body text or all body text
Alt+Shift+1: Show all headings that have the Heading 1 style applied
Alt+Shift+any other number key: Show all headings up to that level

Working with Tables

Moving around in tables doesn’t work quite like moving around in regular text. Instead of clicking where you want to go, check out these combos:

How To Remove Space Below Text In Word

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Tab: Move to the next cell in a row and select its contents, if there are any
Shift+Tab: Move to the previous cell in a row and select its contents, if there are any
Alt+Home/End: Move to the first or last cell in a row
Alt+Page Up/Page Down: Move to the first or last cell in a column
Up/Down Arrow: Move to the previous or next row
Shift+Up/Down Arrow: Select the cell in the row above or below the insertion point or selection. Keep pressing this combo to keep selecting more cells. If you have multiple cells in a row selected, this combo selects those same cells in the row above or below.
Alt+5 on keypad (with NumLock off): Select an entire table

And that’s about it. Hopefully, you’ve found a few new keyboard shortcuts to make your life in Word a little easier!

But if that’s not quite enough for you, Word also allows you to create your own keyboard shortcuts for things like commands, styles, and even autotext entries. Plus, we’ve got a handy guide for printing out a list of any custom keyboard shortcuts you’ve created. Enjoy!